Staff Accountant

The staff accountant owns the procure-to-pay process, ensuring that all vendor invoices and employee expenses are processed accurately and paid on time. This role acts as the primary point of contact for vendor relations and plays a critical role in managing outgoing cash flows and maintaining the AP subledger. The staff accountant will also process Canadian & US State taxes as required.

Responsibilities :

• Invoice Processing: Receive, review, route for approval, and accurately code a high volume of vendor invoices into the accounting system, ensuring three-way matching where applicable.

• Payment Execution: Prepare and execute weekly or bi-weekly payment runs (EFTs, wires, cheques, and credit card payments).

• Vendor Management: Reconcile vendor statements, resolve billing discrepancies or missing invoices, and maintain an accurate vendor master file (including W-9/W-8/tax ID forms).

• Expense Reports: Review and process employee expense reports, ensuring compliance with the company’s travel and expense policies.

• Month-End AP: Ensure all invoices for the period are entered prior to the cutoff and assist the Senior/Intermediate accountants with identifying necessary AP accruals.

Qualifications:

• 1–3 years of dedicated payment processing or high-volume bookkeeping experience.

• High degree of accuracy, attention to detail, and data entry speed.

• Strong communication skills for interacting professionally with external vendors and internal stakeholders.

• Basic understanding of general ledger account coding and how payment stream impacts the broader financials.

• Experienced in integrating AI technologies to streamline operations.

• Travel requirements: Minimal; onsite role based at headoffice, Burnaby, BC

Commitment to Novarc Values:

Demonstrate and embed Novarc’s core values of Hungry, Humble, and Smart in daily work, decision-making, collaboration, and interactions with colleagues, customers, and partners.

• Hungry: Be Passionate , Never Give Up, Customer Focused, Continuous Learning, Do What You Say

• Humble: Servant Leader, No arrogance, Less Ego, Listen > Talk

• Smart: High EQ, Challenge the Status Quo, Thought Leaders

About Novarc Technologies:

Novarc Technologies is a full-stack robotics company specializing in the design and manufacturing of cobots and AI-based machine vision solutions for autonomous welding. Novarc’s Spool Welding Robot (SWR) is the world’s first of its kind in pipe welding applications. As a proven pioneer in the field, Novarc’s team is dedicated to solving challenging welding automation problems that improve customers’ bottom line.

Why Novarc:

• Growing Opportunities - We are in the process of maturing into a fast-growing medium-sized business.

• Great place to be - We have created a fun, adventurous, and open-minded environment where our teams are encouraged to bond and express their unique selves.

• Best People - Our team is made up of talented, intelligent, and hardworking people.

• Lots of Opportunities - We are constantly looking for stand-out talent internally to move into leadership positions.

We are excited to invite you to join our growing team for this amazing journey!

"Novarc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, national or ethnic origin, color, political belief, marital or family status, religion, special abilities, age, sex or sexual orientation, or a criminal conviction or charge that is unrelated to employment of to the intended employment of that person. This applies to all our practices of recruitment, selection, promotion, training and development, health and safety, and compensation."