Subcontract Specialist

About Us

At Canoco Energy Ltd., we are committed to delivering successful industrial construction projects through safety, quality, collaboration, and integrity. Based in Fort Saskatchewan, Alberta, we provide reliable construction solutions for the energy and industrial sectors.

We are currently delivering the general mechanical scope for a major energy-transition project at an operating petrochemical facility. The project includes equipment setting, piping, electrical, heat tracing, instrumentation, insulation, and boiler retrofit work, including planned outages, throughout 2027 and 2028.

Join a team where your expertise is valued, collaboration is encouraged, and accountability and excellence are everyday standards.

Position Overview

We are seeking an experienced Subcontract Specialist – Industrial Construction to join our project team in Fort Saskatchewan, Alberta.

Reporting to the Project Manager, the successful candidate will be responsible for managing and administering all project subcontracts from award through to final close-out. This role plays a key part in ensuring subcontractors perform in accordance with their contractual scope, agreed rates, and project schedules while maintaining accurate cost tracking and invoice verification.

The ideal candidate will have 3–5+ years of subcontract or contract administration experience in Alberta's industrial construction sector, preferably within oil and gas, petrochemical, or turnaround environments.

This is a hybrid, term-contract position extending to project completion (approximately Q3 2028), with an opportunity for extension.

Key Responsibilities

• Prepare, issue, and administer subcontracts and purchase orders for E&I, insulation, cranes, NDE, refractory, and coatings.
• Ensure subcontractors perform in accordance with contractual scope, identify scope gaps and overlaps, and address issues proactively.
• Manage subcontract changes from initial request through review, approval, and implementation.
• Review and verify subcontractor field tickets, timesheets, labour and equipment rates, and invoices against contractual terms before submission for client billing on a time-and-materials basis.
• Track subcontract costs by work package and provide weekly cost reporting and updates to the Project Manager and project controls team.
• Ensure all subcontractors are safety-prequalified, insured, and WCB-compliant, with all required documentation maintained and up to date.
• Coordinate subcontractor mobilization, staffing, and scheduling with site supervision, including planned outage activities.
• Conduct monthly subcontractor performance reviews and address contractual or performance concerns.
• Manage subcontract close-out activities, including final quantities, back-charges, outstanding documentation, and required releases.

Qualifications & Experience

• Minimum of 3–5+ years of experience in subcontract or contract administration within Alberta's industrial construction sector.
• Experience in oil and gas, petrochemical, industrial construction, or turnaround environments.
• Strong working knowledge of time-and-materials (T&M) and lump-sum contracts, change orders, and subcontractor invoice verification.
• Understanding of owner contract terms and the ability to manage contractual requirements flowing down to subcontractors.
• Experience with Aimsio field ticketing software and ADP.
• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent organizational, analytical, and time-management skills, with strong attention to detail.
• Ability to manage multiple subcontractors, competing priorities, and project deadlines.
• Excellent written and verbal communication skills, with the ability to hold subcontractors accountable while maintaining positive working relationships.
• Valid driver's licence.
• Ability to successfully pass an oil and gas pre-access drug and alcohol test.

What We Offer

• Competitive compensation based on experience.
• Comprehensive benefits package available after three months.
• Hybrid work arrangement combining office and project site responsibilities.
• Opportunity to contribute to a high-profile energy-transition project.
• Work with an established local Alberta industrial contractor.
• Potential for contract extension beyond the anticipated project completion date.