Treasury Operations Specialist

Rubicon Organics’ mission is to build brands people believe in by delivering elevated experiences in all we do. Through uncompromising quality, purposeful innovation, and trusted partnerships, we create products that enrich lives and help shape the future of cannabis. Today we are doing that out of our state-of-the art greenhouse facility located in Delta, B.C and expanding operations with a recently acquired facility located in Hope, B.C. We are growing and expanding quickly while on our journey to achieving our vision of being the most trusted house of premium cannabis brands, creating elevated experiences for people everywhere.

This is a key position within the Finance and Accounting team, helping with day-to-day operations while also contributing to strategic initiatives aimed at improving the overall efficiency of our cash collection cycle. We are currently structuring our finance functions with a clear focus on operational and transactional excellence in working capital management under Treasury, while segregating most purely transactional booking activities to remain within the General Accounting team.

This position follows a hybrid work model and can be based out of either our downtown Vancouver office or our Delta, BC location.

Responsibilities

Accounts Payable (AP)

· Perform three-way matching of purchase orders, receiving documents, and processing vendor invoices on daily basis.

· Extract transactions, process payment and prepare credit card reconciliations.

· Review, code, and process employee expense reports.

· Manage the AP inbox and communicate directly with vendors.

· Review vendor statements and investigate discrepancies.

· Prepare payment recommendations for weekly EFT and Wire payment runs and load payment groups into bank system for approval

· Maintain organized AP records and supporting documentation.

Accounts Receivable (AR) & Collections

· Proactively manage collection activities to improve cash conversion and reduce overdue balances.

· Process customer payments and apply cash receipts accurately.

· Monitor customer accounts and maintain accurate AR records.

· Prepare and review accounts receivable aging reports and follow up on overdue balances.

· Communicate directly with customers regarding payment status, account inquiries, and outstanding invoices.

· Investigate and resolve short payments, deductions, unapplied cash, and customer disputes.

· Reconcile customer accounts and support month-end AR activities.

· Support initiatives aimed at improving cash collections and reducing days sales outstanding (DSO).

· Support customer credit reviews and recommend credit limit adjustments.

· Track and report key AR metrics including DSO, aging trends, dispute resolution, and collection effectiveness.

Treasury & Working Capital Management

· Assist in monitoring cash positions and liquidity requirements.

· Support treasury management initiatives, banking integrations, and payment automation projects.

· Support weekly cash forecasting and cash flow reporting activities.

· Coordinate banking activities, including EFTs, wire transfers, and banking documentation.

· Identify opportunities, recommend changes, and implement improvements to working capital performance through enhanced collection and payment processes.

· Build and maintain strong relationships with internal stakeholders, customers, vendors, and banking partners.

· Assist with interim and year-end audits by gathering requested documentation and supporting schedules.

· Other duties and responsibilities as assigned by the Financial Controller.

Requirements

· Ideal candidates will have a minimum of 5 years experience on AP/AR or Procurement/Supply Chain

· Able to deal with multiple software systems

· Knowledge of Microsoft Dynamics 365 and Zoho Expense is an asset

· Excellent computer skills – good knowledge of MS Office and Excel (Power Query, Power Pivots, advanced formulas preferred but not required)

· A good understanding of procurement process, preferably relevant to our industry (pharmaceutical /farming/manufacturing)

· Ability to think critically and logically to solve issues and seek insights

· Attention to detail and commitment with a high degree of accuracy, including consistent, timely and objective output

· Excellent verbal and written communication skills

· Ability to prioritize, manage tasks, and meet deadlines

· Ability to travel depending on needs (ex. weekly or bi-weekly basis) to our Pacifica Greenhouse located in Delta or Downtown office (dependant on location).

Why Rubicon

Rubicon Organics is Canada's leader in premium, certified organic cannabis and a fast-growing company with strong momentum, offering the opportunity to make a meaningful impact. You'll join a collaborative, high-performing team that values accountability, speed, and continuous improvement, where you'll have direct visibility into the results of your work and the chance to learn and contribute across multiple functions. It's a quality-driven culture where innovation, ownership, and growth are at the heart of everything we do.

· Base salary of $60K–$75K, based on experience.

· Annual performance bonus of up to 10%.

· Monthly phone stipend of up to $70.

· Comprehensive medical and dental benefits after three months.

· Starting with three-week vacation.

· Hybrid role, with the flexibility to work from home two days per week.

· Free on-site parking in Delta BC with a complementary EV charger on site.

· Dog-friendly office because great teams include four-legged coworkers too!

We believe hiring should be a human process. Every application is reviewed by our team, and we do not use artificial intelligence or automated tools to screen, rank, or make decisions about candidates.

We take a deliberate approach to evaluating each applicant based on their experience, skills, and potential, ensuring every candidate is considered thoughtfully and fairly.