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Administrative Assistant (Casual)

@ FIREFLY

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Red Lake, Ontario

Sur placeÀ la journée3+ ans d’expérience
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FIREFLY is hiring a casual Administrative Assistant at its Red Lake location to provide administrative support and reception for its programs. The role covers scheduling, calls, meeting minutes, mail, and office equipment, with flexible coverage as needed. Applicants need a college diploma in Business or equivalent experience and a clear criminal record check.

Responsabilités :

  • Provide clerical and reception support to managers and staff
  • Schedule appointments, coordinate calls, and maintain calendars
  • Screen calls, including urgent or crisis inquiries
  • Attend unit meetings and prepare minutes
  • Sort mail and maintain office supplies and equipment

Résumé des exigences :

  • College diploma in Business or equivalent experience
  • 3-5 years in a fast-paced office environment
  • Working knowledge of common office software
  • Strong organization, attention to detail, and confidentiality
  • Clear criminal record check

Outils et compétences

copiersfax machinespostage meter
Source et dates

Site carrière / système de candidatures · bamboohr

Date publiée par l’employeur
2026-06-24
Première détection par notre source
2026-10-08
Mise à jour du dossier source
2026-10-09

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauIntermédiaire
DomaineAdministration
Expérience3 an(s) et plus
Déplacementsavion : aucun · route : aucun
Milieu de travailBureau
PositionAssis et debout
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish
Vérificationscasier judiciaire
FormationCollégial (DEC) (exigé)
Domaines d’étudesBusiness

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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ChampValeur
Taille51-200
Offres sur Jobsy12
Description

Are you highly organized and enjoy supporting teams to do their best work? Looking for some casual work?

FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Red Lake location. This role is essential in keeping programs running smoothly and ensuring clients and staff receive timely, responsive support.

About FIREFLY

FIREFLY is a multi-service, non-profit organization committed to strengthening the health and well-being of children, youth, and families. We provide community-based, mental health, and developmental services across Northwestern Ontario in partnership with families, schools, child care centres, and community organizations.

About the Role

As an Administrative Assistant, you will play a key role in supporting daily operations across assigned programs. You will ensure effective communication, coordinate administrative processes, and help maintain a welcoming and organized environment for clients, families, and staff. Reporting to the Executive Assistant, you will:

  • Provide clerical and administrative support to Clinical Managers and frontline staff.
  • Offer reception support, including scheduling appointments, coordinating conference calls, maintaining calendars, and managing incoming calls.
  • Screen and redirect calls appropriately, including responding to urgent or crisis-related inquiries.
  • Attend unit meetings and prepare accurate meeting minutes.
  • Sort and distribute incoming and outgoing mail and maintain office supply inventory.
  • Support office equipment maintenance (copiers, fax machines, postage meter, etc.) including troubleshooting as needed.
  • Assist with agency events, including purchasing supplies and managing receipts and gift cards.
  • Provide flexible coverage for reception and office functions as needed.
  • Attend meetings and training as required.

This is a casual position. Flexibility is required to support program and office needs.

What We're Looking For

Education & Experience

  • College diploma in Business or related field, or an equivalent combination of education and experience.
  • 3-5 years of experience working in a fast-paced office environment.
  • Working knowledge of common office software and systems

Skills & Competencies

  • Strong organization and time management skills
  • Ability to work independently and manage competing priorities
  • Excellent verbal and written communication skills
  • Strong attention to detail and accuracy
  • Ability to maintain confidentiality and exercise sound judgement
  • Problem-solving skills, including the ability to manage conflict and support solutions
  • A collaborative team approach and commitment to FIREFLY's values

Conditions of Employment:

  • Clear Criminal Record Check
  • Ability to manage a reasonable workload with effective prioritization and follow-up
  • Commitment to teamwork while working independently
  • Commitment to delivering high-quality work
  • Ability to support a respectful and safe workplace
  • Commitment to promoting and following FIREFLY's health and safety practice

Why Join FIREFLY?

At FIREFLY, we believe in supporting our staff so they can support our communities. We offer a welcoming, team-focused environment and opportunities for professional growth.

Interested in this position? We encourage you to apply. Applications will be accepted until the position is filled. Only those selected for an interview will be contacted.

FIREFLY does not use artificial intelligence to screen, assess, or select applicants.

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