Account Administrator

Account Administrator

Location: Calgary, AB

Term: 1 Year Contract (with potential for extension)

Schedule: Monday to Friday

About the Role

Reporting to the Team Lead, Accounts Payable, the Accounts Payable Administrator supports accurate and timely invoice and expense processing in a high-volume AP environment.

This role is responsible for processing supplier invoices, supporting employee expense administration, resolving routine discrepancies, maintaining supplier records, and assisting with reconciliations and month-end activities. The successful candidate will be detail-oriented, customer-focused, and committed to maintaining financial accuracy and compliance with established controls and procedures.

Responsibilities

• Process supplier invoices, including validation, coding, routing, matching, and posting.
• Perform 2-way and 3-way PO matching and resolve routine discrepancies related to pricing, quantities, receipts, coding, and approvals.
• Review and process employee expense claims in accordance with company policies and approval requirements.
• Respond to supplier and employee inquiries regarding invoices, expenses, and payments.
• Support supplier onboarding activities and vendor master data maintenance.
• Identify and investigate potential duplicate invoices and payments.
• Assist with payment processing and resolve routine payment-related issues.
• Monitor invoice queues, workflow items, aging reports, and outstanding approvals.
• Perform account reconciliations and investigate routine variances.
• Support month-end close activities, accrual preparation, and reporting requirements.
• Maintain accurate documentation and ensure compliance with internal controls, policies, and procedures.
• Escalate complex invoice, payment, supplier, tax, workflow, or system issues to senior team members as required.

Qualifications

• Legally entitled to work in Canada.
• Minimum 2 years of Accounts Payable, accounting, finance, or related financial operations experience.
• Post-secondary education in Accounting, Finance, Business Administration, or a related discipline is considered an asset.
• Knowledge of invoice processing, purchase order matching, reconciliations, and financial controls.
• Experience with SAP, Concur, or similar ERP and expense management systems preferred.
• Experience working with automated invoice workflows and high transaction volumes.
• Strong attention to detail with the ability to identify and resolve discrepancies.
• Excellent organizational, time management, and customer service skills.
• Strong verbal and written communication skills.
• Ability to prioritize workload, work independently, and manage multiple deadlines in a fast-paced environment.
• Demonstrated problem-solving skills and the ability to recognize when issues require escalation.