Accounts Payable Clerk

Reporting to the Senior Project Accountant, the Accounts Payable Clerk is responsible for ensuring the accurate, timely, and well-controlled processing of vendor invoices and employee expense reports. This role supports the integrity of NexGen’s financial operations by maintaining strong internal controls, ensuring compliance with company policies, and contributing to efficient month-end and reporting processes. The Accounts Payable Clerk plays a critical support role within the Finance function by maintaining reliable financial records and fostering professional vendor relationships.

Location
This position is based in our Saskatoon, SK Project office.

Key Responsibilities

• Review, verify, and process invoices for goods and services received, ensuring accurate coding and timely entry into the accounting system.
• Communicate promptly with internal teams to resolve invoice and goods receipt issues.
• Ensure compliance with internal controls and company policies in all transaction processing.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain strong professional relationships with vendors and internal stakeholders.
• Respond to vendor inquiries regarding invoice status, payment timing, and documentation requirements.
• Review and process employee expense reports, ensuring compliance with company policy and accurate reimbursement.
• Provide guidance and training to employees on accurate expense report preparation.
• Prepare and distribute periodic and ad hoc reports related to procurement-to-payment cycles.
• Maintain organized and accurate accounts payable records to support audit readiness.
• Assist with year-end audit requirements as needed.
• Support month-end reporting and financial close activities.
• Provide general administrative support to the Finance team, including filing, data entry, and document management.
• Contribute to the continuous improvement of accounts payable processes and documentation.
• Monitor and manage the Accounts Payable inbox, ensuring prompt responses and timely invoice distribution.
• Manage new vendor setup and updates in accordance with company policy.
• Perform other duties as required.

Skills, Knowledge and Expertise

• A college diploma or equivalent is required. An associate degree or coursework in accounting, finance, or a related field is preferred.
• 2-5 years of experience in accounts payable or a similar finance support role. Experience within mining, energy, or resource development industries.
• Proficiency in Microsoft Excel and accounting systems (e.g., SAP).
• Experience supporting audits and financial close processes.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a deadline-driven environment.

Core Competencies

Communication

• Communicates in an open candid and consistent manner with impact to inform, enroll, coach, and inspire.
• Effectively builds rapport and appropriately delivers information (oral and written) in a timely, well-organized, thoughtful, and engaging manner.

Team Effectiveness

• Works collaboratively across functional teams, embracing unique talents and diverse perspectives, to achieve common goals.
• Takes a proactive approach to building relationships by actively participating as a prepared team member, demonstrating flexibility and respect for different work styles.

Work Management

• Plans, manages and follows through to ensure the flow and timely completion of activities to deliver successful work results.
• Maintains quality and safety standards to ensure NexGen's Elite Standards are met across all work streams.
• Demonstrates flexibility and adaptability.

Personal Accountability

• Takes responsibility for own actions and outcomes.
• Maintains effective and professional approach, demonstrating resilience and accountability in a fluid fast paced work environment.

Analytical/Critical Thinking

• Able to identify, articulate and problem solve for complex situations with consideration for outcomes.
• Provides clear and informative explanations to support effective decisions in line with company objectives.
• Uses creative, conceptual, and/or inductive reasoning.

Functional & Technical Skills

• Applies specialized knowledge in own area of expertise and openly shares information and knowledge with others.