Accounts Payable Specialist

Description

The ROSEN Group is a global leader in providing cutting-edge solutions in all areas of the integrity process chain. Since its origins as a one-man business in 1981, ROSEN has rapidly grown and continues to do so. The international technology group consists of a team of more than 4,000 employees operating in more than 120 countries. You can be a part of securing the safe supply of energy to people and businesses across the globe and help us all move towards an attainable and sustainable future. It is our ambition, above anything else, to contribute to a world where critical infrastructure and the supply of energy is not only efficient, but also protected and reliable.

Come join our growing team!

For more information about ROSEN go to www.rosen-group.com.

ROSEN is looking for an Accounts Payable Specialist that will be based in Calgary, Alberta. This position is a key member of the Finance team and reports directly to the Accounts Payable Lead, and sits under the Head of Accounting, North America.

What role you will play in our team
The Accounts Payable Specialist is responsible for supporting the end-to-end Procure-to-Pay (P2P) process, ensuring supplier invoices and payments are processed accurately, efficiently, and in accordance with company policies and internal controls.
The role works closely with Procurement, Operations, Finance, and suppliers to maintain an effective flow from purchase order through receipt, invoice processing, approval, payment, and reconciliation.

The Accounts Payable Specialist plays a key role in resolving P2P exceptions, improving PO compliance, maintaining accurate vendor accounts, and supporting a consistent and efficient P2P process across North America.
This is a hands-on role in a complex environment operating in multiple jurisdictions and reporting to a European parent company.

What will I be doing?

Accounts Payable Operations
• Review, validate, code, and process supplier invoices accurately and within established timelines.
• Support the end-to-end P2P process from purchase order and goods/service receipt through invoice processing and payment.
• Monitor invoice workflow and follow up on invoices awaiting receipt, coding, or approval.
• Obtain and verify required vendor information for onboarding; create and keep vendor master records in SAP up to date.
• Process all invoices from vendors for validation and approval based on workflows.
• Verify invoices from vendors for appropriate documentation and approval, compliance with applicable internal guidelines and procedures, and report non-conformities.
• Obtain or determine and validate accounts, cost center, WBS element, internal order, tax code, etc. that are affected and record invoices from vendor in SAP.
• Process non-PO invoices in accordance with established authorization and approval requirements.
• Promote compliance with Accounts Payable and P2P processes.

Supplier & Vendor Management
• Respond to supplier inquiries regarding invoice status, payment, credits, and account discrepancies.
• Reconcile supplier statements and investigate outstanding invoices, credits, and unapplied items.
• Coordinate vendor master data requests and changes in accordance with established controls.
• Work with Procurement and business stakeholders to resolve recurring supplier or purchasing issues.

Payments
• Support scheduled payment runs and ensure invoices selected for payment have appropriate approval and documentation.
• Review payment exceptions, blocked invoices, and other outstanding items prior to payment.
• Identify and help prevent duplicate invoices, duplicate payments, and other processing errors.
• Support resolution of returned or rejected payments.

Month End
• Support month end close activities, including AP cut-off, open invoice reviews, goods receipts/awaiting receipt reconciliation, and accrual support.
• Reconcile AP related accounts and investigate aged or unusual balances.
• Support reporting and analysis of AP and P2P transactions as required.
• Maintain appropriate supporting documentation for accounting and audit purposes.

Process Improvement & P2P Performance
• Identify recurring P2P exceptions and work with Procurement, Operations, and Finance to address root causes.
• Support initiatives to increase PO compliance, on time approvals, electronic invoice processing, and automation.
• Help reduce blocked invoices, manual processing, duplicate transactions, and overdue supplier balances.
• Support standardization of P2P processes across North America.
• Participate in ERP, workflow, automation, and continuous improvement initiatives.

What are we looking for?

What are we looking for?
• Bachelor’s Degree in Accounting, Finance or Business Administration, preferred.
• 5+ years of progressive Accounts Payable experience in a complex P2P environment.
• Strong understanding of finance processes around AP Invoice and Payment Processing within a P2P environment in multiple jurisdictions.
• Experience working with complex ERP systems.
• Proficiency with Microsoft Office, with strong Excel skills (sorting, filtering, lookups, pivot tables, and preparing reconciliations/basic analysis).
• Experience working within a Finance Shared Services model preferred.
• Excellent written and verbal communication skills, with the ability to adapt style to different audiences.
• Strong problem-solving skills and high attention to detail.
• Ability to prioritize effectively and perform in a high-volume, fast-paced environment under deadlines.
• Professional, adaptable, and confident when managing vendor interactions.
• Comfortable working independently, with the flexibility to collaborate and support the team when needed.
• High level of integrity and professionalism.

Additional Qualifications or Skills

Our Offer

ROSEN offers a competitive compensation package, including:

• Comprehensive Benefit plan
• Health & Wellness Program
• RRSP matching
• Volunteer Time Off
• Company paid basic Life Insurance, Accidental Death & Dismemberment, Short Term Disability and Long Term Disability coverage
• Employee Assistance Program
• Generous Vacation and Paid Time Off (PTO)
• Employee Rewards and Recognition Program
• Access to Employee Empowerment Groups
• Hybrid working environment for certain positions
• Annual merit & career advancement increases
• Leadership growth & professional development opportunities
• Education Assistance Program

Legal Disclaimers
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.
ROSEN is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law.
Employment is contingent upon the successful completion of a background check and verification of eligibility to work in the country of employment. Please note: Employment sponsorship (e.g., work permits or LMIA-supported roles) is not available for this position, except for current ROSEN employees eligible under internal transfer or sponsorship policies.