Administrative Assistant

Administrative Assistant

Location: Fully on-site, Monday to Friday, 8:00 a.m. to 4:00 p.m. (37.5 hours per week)
Language: Strong written and verbal English communication skills required. Intermediate French communication skills are an asset.
Duration: 3-month contract with potential for extension or permanent employment
Compensation: $20–$24/hour

About the Opportunity
Are you an organized, tech-savvy professional who enjoys helping people and being the go-to person for a busy team? We're looking for a Receptionist / Administrative Assistant to join a collaborative team in the financial services sector, where you'll play an important role in delivering exceptional client service and keeping daily operations running smoothly.

In this role, you'll be the welcoming face of the office while providing hands-on administrative support to multiple team members. You'll thrive in an environment where no two days look quite the same, bringing a positive attitude, adaptability and a willingness to wear multiple hats.

What's In It for You
• A supportive, close-knit team that values collaboration, initiative and a willingness to help.
• Exposure to the financial services industry and opportunities to expand your administrative and client service expertise.
• A consistent Monday-to-Friday schedule in a professional, client-focused environment.
• Potential for contract extension or permanent employment based on organizational needs and performance.

Your Responsibilities
• You'll welcome clients in person and over the phone, providing friendly, professional assistance and directing inquiries appropriately.
• You'll assist clients with online platforms, account access, password resets and personal information updates.
• You'll be a go-to resource for multiple team members, providing administrative support wherever needed and balancing competing priorities.
• You'll prepare correspondence, presentations, meeting minutes and documentation using Microsoft Office.
• You'll coordinate daily office operations, maintain office supplies and assist with cheque deposits.
• You'll support clients with general financial inquiries, using your financial literacy to provide basic guidance and referring specialized questions to the appropriate team members.

Skills and Qualifications
• Previous experience in a similar reception, administrative support or customer service role is required.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook.
• Strong technical aptitude and confidence navigating online platforms, troubleshooting basic technology issues and assisting others with digital tools.
• Financial literacy and a basic understanding of financial statements, terminology and account information are required. Previous experience in financial services is strongly preferred.
• Excellent organizational skills and the ability to support multiple individuals, manage shifting priorities and maintain accuracy.
• A proactive, adaptable and team-oriented mindset, with a genuine willingness to pitch in, take initiative and wear multiple hats.
• Strong interpersonal skills, patience and professionalism when assisting clients. Intermediate French communication skills are considered a strong asset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.