Administrative Assistant

Company Description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

Job Description

• Organizing, coordinating and prioritizing daily activities for the Program Director Medicine, Chief of Hospital Medicine and Chief of Medicine, including scheduling of meetings and managing calendars;
• Developing meeting materials, including agendas and attending meetings, taking minutes, ensuring action items from meetings are completed by the lead/most responsible person;
• Preparing and editing executive level communications, briefing notes and Power Point presentations
• Maintaining and processing time sheets/attendance and entering payroll;
• Other duties as assigned

Qualifications

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

• Office administration diploma from a recognized college or equivalent experience required
• Minimum of 3 years of experience as an Administrative Assistant supporting executives in a fast paced and deadline-driven environment required
• Experience working in an administrative capacity in a hospital setting required
• Medical terminology certificate or equivalent experience required
• Advanced technical skills in Microsoft Office applications including Outlook, Word, Excel, PowerPoint required
• Experience using Microsoft Visio and Project would be an asset
• Minimum 50 wpm typing speed required
• Extensive experience taking minutes of meetings required
• Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines
• Demonstrated tact, diplomacy and confidentiality
• Exceptional customer service skills
• Superior interpersonal and communication skills both oral and written, combined with a customer-focused approach and ability to handle requests in a professional, diplomatic, confidential and tactful manner.
• Self-directed and able to work effectively with minimal supervision
• Demonstrated commitment to ongoing learning and able to learn new tasks quickly
• Able to meet the physical demands of the position which requires frequent sitting, standing, bending and reaching
• Satisfactory employment and attendance record required

Additional Information

Hours: Monday to Friday - Days - 7.5 hour shifts (Hours are subject to change based on operational requirements)

Salary: $31.147 - $38.907 per hour

Date Posted: November 12, 2026

Internal Applicants Due By: November 19, 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.

Please note that while this job is posted on Halton Healthcare's career page, it may also appear on third-party job boards. These external platforms may use automated tools, including artificial intelligence, for candidate screening and matching. We do not control or influence these processes. To ensure your application is reviewed by our team, we recommend applying directly through our Halton Healthcare careers site.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.