Connexion Inscription gratuite
Postuler

Première détection par notre source: à l’instant

Administrative Assistant

@ Haugland Group LLC

Toutes ses offres

St. Thomas, Ontario

Temps plein2+ ans d’expérience
Postuler
SIGNAUX

Résumé des exigences :

  • Ensure compliance with company procedures, document retention requirements, and confidentiality standards.
  • High school diploma or equivalent required; Associate's degree preferred.
  • Minimum 2 years of administrative experience, preferably within the construction, engineering, or related industry.
  • Experience supporting multiple projects and managing competing priorities in a fast-paced environment.
  • Why Haugland?
  • At Haugland Group, our benefits are designed to convey company culture and values which have employees at its forefront.

Outils et compétences

Administrative supportAccounts payableAccounts receivableConstruction managementMicrosoft Office

Avantages mentionnés

Soins dentairesSoins de la vueAssurance vieRégime de retraite
Source et dates

Type de source non vérifié · apify-linkedin

Date publiée par l’employeur
Non fourni
Première détection par notre source
2026-11-14
Mise à jour du dossier source
2026-11-14

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Postuler

Haugland Group LLC

Toutes ses offres
Description
Haugland Virgin Islands, a privately owned civil infrastructure and energy construction company, has an immediate opportunity for an Administrative Assistant to join our team. This position will be based out of St Thomas, USVI.

The Administrative Assistant provides administrative and operational support to project teams, field personnel, and company leadership. This position plays a critical role in maintaining organized project documentation, coordinating communications, supporting payroll and invoicing processes, and ensuring the efficient day-to-day operation of the office and construction projects.

Key Responsibilities

    • Provide administrative support to project managers, superintendents, and company leadership.
    • Prepare, format, and distribute correspondence, reports, meeting minutes, and other business documents.
    • Maintain project files, contracts, permits, submittals, RFIs, change orders, and other construction-related documentation.
    • Coordinate project meetings, schedules, travel arrangements, and calendar management.
    • Assist with payroll processing, timecard collection, and workforce reporting.
    • Support accounts payable and accounts receivable functions, including invoice tracking and vendor communications.
    • Process and track purchase orders, material deliveries, and vendor documentation.
    • Manage incoming calls, emails, and visitor inquiries in a professional manner.
    • Maintain employee records, certifications, licenses, and training documentation.
    • Assist with bid submissions, proposal preparation, and contract administration activities.
    • Ensure compliance with company procedures, document retention requirements, and confidentiality standards.
    • Coordinate office supplies, equipment, and general office administration activities.
    • Generate reports and maintain data within construction management, accounting, and Microsoft Office systems.
Qualifications

    • High school diploma or equivalent required; Associate's degree preferred.
    • Minimum 2 years of administrative experience, preferably within the construction, engineering, or related industry.
    • Experience supporting multiple projects and managing competing priorities in a fast-paced environment.
Why Haugland?

At Haugland Group, our benefits are designed to convey company culture and values which have employees at its forefront.

    • Excellent benefits package including medical, prescription drug, dental, vision, and life insurance
    • 401k with 5% employer match
    • Potential for annual performance-based raise
    • Paid Time Off
    • Paid company observed holidays
    • Educational and professional advancement opportunities
    • Frequent company-sponsored events
    • Relaxed, friendly office
    • Fast-paced, exciting environment
Haugland Group LLC and its operating divisions, affiliates, related entities, and subsidiaries (collectively, “the Company”) do not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered property of the Company and therefore, the Company will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Only upon the Company’s written request may preferred vendors be invited to refer talent for specific open positions. In these cases, a fully executed agreement with the Company must be in place and current.

We are an Equal Opportunity Employer.

Emplois semblables

  • Administrative Assistant

    Ottawa, ON
    Contrat

    Goulbourn Museum

    Goulbourn Museum needs someone organized and detail-oriented with strong written and verbal communication. Candidates should be comfortable with Google Workspace, spreadsheets and word processing, and handle confidential information with discretion. Museum, nonprofit or records experience is an asset.

    Google Workspace, spreadsheets, word-processing software

  • Administrative assistant

    York, ON
    Temps plein

    eDecree

    Candidates need a college certificate or diploma of 1 to 2 years, or equivalent experience. They must be organized, accurate, reliable, able to multitask and manage time well, and communicate clearly orally and in writing.

    MS Excel, MS Outlook, MS Word, MS Windows, MS Office

  • Administrative Assistant (2 Positions)

    Oakville, ON
    Temps plein

    Sheridan College

    5+ ansCandidates need a 3-year diploma or degree in office or business administration, plus about 5 years of progressive senior administrative experience, ideally in post-secondary. They need budget and reporting experience, advanced Microsoft Office 365 skills, and experience with PeopleSoft or similar enterprise systems.

    Microsoft Office 365, SharePoint, PeopleSoft, Microsoft PowerPoint, Adobe Creative Suite

  • Administrative Assistant

    Toronto, ON
    Temps plein

    Arbor Memorial Inc.

    Candidates need a high school diploma or equivalent, and office administration education is preferred. They need prior administrative or clerical experience, Microsoft Office skills, strong organization and excellent English communication.

    Microsoft Word, Microsoft Excel, Microsoft Outlook, Calendar management tools, Multi-line phone system, Travel booking platforms

  • Administrative Assistant

    Toronto, ON
    Temps plein

    Minimum 2 years of office administration experience; Excellent written and spoken English; Strong Microsoft Office and Google Workspace skills

  • Administrative Assistant (Cityplace)

    Toronto, ON
    Temps plein

    Foundation Physiotherapy & Wellness

    Foundation Physiotherapy & Wellness needs a service-minded candidate with customer service experience from gym, retail, or hospitality settings. Billing, invoicing, collections, and email communication experience is an asset, and the candidate must be available for early mornings and evenings.

  • Administrative Assistant

    East York, ON
    Temps plein

    Kennedy House

    Kennedy House needs candidates with prior receptionist or administrative assistant experience, strong office and Microsoft Office skills, and excellent communication and customer service. A current CPR and First Aid certification (within 30 days of hire) and a Broad Record Check (within 6 months) are mandatory.

    Microsoft Office, SMIS

  • Administrative Assistant

    Toronto, ON
    Temps plein

    Krest One Dental

    Candidates need previous dental administration experience for the administrator role, and Level II dental assistant experience with relevant qualifications for the assistant role. Strong organization, communication, teamwork, and attention to detail are also required.

    Akitü One, dental software

Lieux et modes de travail

Lieux

Tout le CanadaTélétravail · Hybride · Sur place · Sur le terrain

Astuce : ajoutez le télétravail pour élargir la recherche.

Exclure des lieux

Mode de travail

Offres de cette entreprise dans les résultats

Voici les offres de cette entreprise chargées dans votre recherche. Elle peut avoir d’autres postes ouverts.