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Administrative assistant

@ JobsMedia.io

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Gatineau, Québec

Temps plein
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SIGNAUX

En bref

JobsMedia.io is hiring a full-time permanent administrative assistant for bilingual work. The role covers a broad mix of HR, office and administrative duties, with 30 to 40 hours per week and no experience required (training provided).

Responsabilités :

  • Coordinate HR department activities and staff recruitment
  • Schedule appointments, meetings and travel arrangements
  • Answer telephone and electronic enquiries
  • Maintain records, filing systems and digital databases
  • Prepare reports, correspondence and meeting minutes

Résumé des exigences :

  • Secondary school graduation certificate or equivalent experience
  • Excellent written and oral communication in English and French
  • Ability to multitask and organize daily operations
  • Reliability, accuracy and time management

Outils et compétences

Digital databaseComputerized filing systems
Source et dates

Type de source non vérifié · apify-linkedin

Date publiée par l’employeur
Non fourni
Première détection par notre source
2026-11-15
Mise à jour du dossier source
2026-11-15

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauDébutant
DomaineAdministration
Expérience0 an(s) et plus
Heures par semaine35
Horairejour, soir
Milieu de travailBureau
PositionSurtout assis
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish, French
FormationSecondaire (DES) (exigé)
Avantages mentionnésCongés payés généreux, Prime de rendement, Mieux-être, Aide au transport en commun, Formation payée

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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JobsMedia.io

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ChampValeur
Offres sur Jobsy328
Description
  • Durée de l'emploi: Permanent
  • Langue de travail: Bilingue
  • Heures de travail: 30 to 40 hours per week
  • Education:
  • Expérience:

Education

  • Secondary (high) school graduation certificate
  • or equivalent experience

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Assist with staff consultation and grievance procedures
  • Coordinate the activities of the HR department in order to ensure they meet the organization's goals
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Review HR projects to assure compliance with laws and regulations
  • Supervise other workers
  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers and carry out related staffing actions
  • Recruit and hire staff
  • Maintain and manage digital database
  • Coaching
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff

Supervision

  • Working groups

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner
  • Resourcefulness

Screening questions

  • Are you available to start on the date listed in the job posting?
  • Are you currently a student?
  • Do you have experience working in this field?
  • Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

  • Evening
  • Shift
  • Flexible hours
  • Morning

Experience

  • No experience (will train)

Employment terms options

  • To be determined
  • Day

Financial benefits

  • Bonus

Other Benefits

  • Learning/training paid by employer
  • Other benefits
  • Paid time off (volunteering or personal days)
  • Team building opportunities
  • Parking available
  • Wellness program

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