Administrative Assistant, Empire Envelope

Title: Administrative Assistant

Location: Office location - #1, 2315 – 30th Avenue NE, Calgary.

What We Offer

• Competitive compensation and benefits package including RRSP matching.
• The opportunity to contribute to a growing organization with a strong reputation for excellence.
• A professional and collaborative work environment.

Job Overview

Reporting to the Production Manager, as the Administrative Assistant you provide administrative and operational support across departments and divisions. You coordinate schedules and workflows, maintain accurate records, respond to inquiries, and support the timely completion of day-to-day administrative activities.

Your day-to-day responsibilities will include:

• Responding to internal and external inquiries, greeting and directing visitors, preparing and distribute correspondence, reports, spreadsheets and other documentation, organizing and maintaining records and filing systems and establishing and maintaining office procedures.
• Supporting the scheduling and coordination of construction scopes and associated activities.
• Providing day-to-day administrative support to departments and divisions.
• Maintaining Empire Envelope quality standards by ensuring assigned work is accurate, complete, and completed in accordance with established procedures.
• Collaborating effectively with team members and divisions to support operational requirements.
• Providing regular updates, and feedback, to the direct manager.
• Coordinating service and production VPO requests and follow ups.
• Processing trade/supplier invoices, entering trade time cards, and printing trade/supplier cheques.
• Supporting other administrative related projects or duties.

As our ideal candidate, you are…

• Organized; you effectively manage your time while balancing multiple priorities.
• A strong communicator; you clearly express your thoughts in conversation and in written communication.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
• A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes.

Essential Requirements

• High school Diploma, or equivalent.
• Diploma or Certificate in Office Administration is preferred.
• Minimum 1 year of experience in an administrative role.
• Satisfactory verification of criminal record check.
• Comfortable in Microsoft Office programs (Outlook, Word, Excel, Teams, SharePoint and PowerPoint)

Preferred Qualifications

• Diploma or Certificate in Office Administration is preferred.

What We Value

• Creating trusting and successful working relationships.
• Cooperating with team members in an open, positive and respectful manner.
• Setting clear, measurable and achievable goals.
• Taking responsibility for the outcomes of decisions and actions.
• Continuously pursuing learning and growth.

Working Conditions

You primarily work in an office setting during regular business hours. Overtime may occasionally be required.

About Us

Empire Envelope, an established business unit of Qualico, is committed to satisfying customers throughout Alberta as we have been doing already for over 50 years. With operations in Edmonton and Calgary, we service all residential and commercial needs.

Our team is dedicated to being an industry leader and to building long-lasting relationships with customers and their people. We seek to deliver exceptional service, on time and of the highest quality to all our customers. To learn more, click here.

Qualico welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community to stay up to date on job opportunities and to find out why we have the best reason to come to work every day.

Closing date: November 25, 2026

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