Casual Administrative Assistant

WHO IS REGINA PUBLIC SCHOOLS?

Regina Public Schools is located on Treaty 4 territory in the homeland of the Métis. It is one of the largest school divisions in Saskatchewan serving the educational needs of more than 25,000 students in 43 elementary schools, 8 high schools, 3 faith-based associate schools, Campus Regina Public and the Allan Blakeney Adult Campus.

Our dedicated team of employees include professional and support staff who work to instill the value of knowledge, the dignity of effort and the worth of the individuals by living our Shared Values inside and outside of our classrooms - in our workplace and in our communities.

These Share Values are: I belong, I am responsible, I respect, I want to know

THE OPPORTUNITY AWAITS YOU

The Casual Administrative Assistant is responsible for ensuring the school office functions in an efficient and effective manner. This position requires the performance of administrative assistant tasks and related office functions to provide support for the principal, staff, students, and families.

If you are passionate about public relations and working in an administrative environment and want to make a difference in the lives of our students and our community, then we want you on our team!

WHAT WILL YOU DO

• Assist with school opening and closing procedures, reporting, and correspondence.
• Respond to telephone, in person, or electronic inquiries and provide general information.
• Prepare administrative reports, month end and absence reports, time sheets, forms, and other materials.
• Register new students, obtain information for student demographics, and establish and maintain accurate electronic pupil records.
• Perform accounting and reporting functions associated with a decentralized budgeting process.
• Maintain a computerized accounting system, reconcile accounts and prepare financial statements.
• Maintain filing systems for the school office.
• Maintain inventories of equipment and supplies and prepare requisitions for ordering of supplies, workbooks, audiovisual and other instructional materials as required.
• Make arrangements for field trips and special school events.
• Provide assistance in the resource centre as required.

WHO WE ARE LOOKING FOR

Apply today if you meet the following requirements:

• Grade 12 or equivalent.
• Office Education Certificate (or equivalent), or extensive administrative experience.
• Bookkeeping experience. Working knowledge of accounting software is preferred.
• Excellent computer skills, including working knowledge of Windows and Microsoft Office.
• Excellent interpersonal skills and public relations.
• Excellent oral and written communication skills.
• Excellent organizational skills and proven ability to work independently.
• Must be able to obtain and maintain a satisfactory Criminal Record Check for the duration of employment.

BENEFITS

Regina Public Schools offers competitive wages and attractive benefits, along with the opportunity to be part of a team that makes a difference in the lives of our students and our community. Regina Public Schools is committed to providing equitable employment opportunities. Successful candidates are selected based on merit and on our commitment to a representative workforce. This representation includes the equity groups recognized by the Saskatchewan Human Rights Commission: Indigenous Peoples, people with disabilities, people who are gender and/or sexually diverse, people of colour, people who are newcomers to Saskatchewan, and women in under-represented roles.