Publié il y a 5 jours
Department Secretary – Facilities Management #587-26
@ Brightshores Health System
Owen Sound, Ontario
SIGNAUX
En bref
Brightshores Health System is hiring a full-time Department Secretary for its Facilities Management team in Owen Sound. The role handles correspondence, scheduling, record-keeping and invoice entry into the requisition system, with sign-off, in a fast-paced hospital setting. The posting states a wage of $25.900 to $27.915 per hour, is unionized under OPSEU Clerical, and is a direct replacement.
Responsabilités :
- Manage correspondence, scheduling and record-keeping for Facilities Management
- Enter invoices into the requisition system and ensure sign-off
- Prepare agendas, minutes, presentations and action plans
- Liaise with vendors, contractors and internal stakeholders
Résumé des exigences :
- Secondary school diploma with administrative experience or business office education
- 3 to 5 years of administrative experience in a computerized office
- Typing at 45 words per minute
- Advanced Microsoft Office skills, including Word and Excel
Outils et compétences
Microsoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointWork order managementMediPayAutoCADBluebeam
Source et dates
Type de source non vérifié · apify-linkedin
- Date publiée par l’employeur
- 2026-11-08
- Première détection par notre source
- 2026-11-14
- Mise à jour du dossier source
- 2026-11-14
Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.
Détails du poste
| Niveau | Intermédiaire |
| Domaine | Administration |
| Expérience | 3 an(s) et plus |
| Heures par semaine | 40 (estimé) |
| Horaire | jour |
| Déplacements | avion : aucun · route : aucun |
| Milieu de travail | Bureau, Hôpital ou clinique |
| Position | Surtout assis |
| Exigences physiques | physique faible · ordinateur élevé |
| Langues | English |
| Formation | Secondaire (DES) (exigé), Collégial (DEC) (préféré) |
| Domaines d’études | Business office administration |
Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.
Brightshores Health System
| Champ | Valeur |
|---|---|
| Offres sur Jobsy | 24 |
Description
Categories: Clerical / Administration
Location(s): Owen Sound
Types: Full Time
DEPARTMENT: FACILITIES MANAGEMENT
POSITION LOCATION: OWEN SOUND
UNION AFFILIATION: OPSEU – CLERICAL
STATUS: FULL-TIME
REASON TO POST: DIRECT REPLACEMENT
WAGE RATE: $25.900 – $27.915
The Facilities Engineering Services Secretary provides essential clerical and administrative support to the Facilities Management team. This role ensures the effective operation of the department by managing correspondence, scheduling, record-keeping, and day-to-day administrative tasks, including entering invoices into the requisition system and ensuring they are appropriately signed off. Working in a fast-paced hospital environment, the secretary will contribute to maintaining an organized and efficient Facilities department that supports the hospital’s infrastructure and patient care objectives. Quality client service and professionalism are required in all interactions, with the ability to build positive working relationships with vendors and internal stakeholders, handle confidential matters, and ensure that deadlines are consistently met.
Qualifications
Location(s): Owen Sound
Types: Full Time
DEPARTMENT: FACILITIES MANAGEMENT
POSITION LOCATION: OWEN SOUND
UNION AFFILIATION: OPSEU – CLERICAL
STATUS: FULL-TIME
REASON TO POST: DIRECT REPLACEMENT
WAGE RATE: $25.900 – $27.915
The Facilities Engineering Services Secretary provides essential clerical and administrative support to the Facilities Management team. This role ensures the effective operation of the department by managing correspondence, scheduling, record-keeping, and day-to-day administrative tasks, including entering invoices into the requisition system and ensuring they are appropriately signed off. Working in a fast-paced hospital environment, the secretary will contribute to maintaining an organized and efficient Facilities department that supports the hospital’s infrastructure and patient care objectives. Quality client service and professionalism are required in all interactions, with the ability to build positive working relationships with vendors and internal stakeholders, handle confidential matters, and ensure that deadlines are consistently met.
Qualifications
- Secondary School diploma with relevant experience in administrative/secretarial experience or post-secondary business/office administration education diploma or a related discipline.
- Three to Five (3-5) years of administrative experience in a computerized office environment, preferably in healthcare or academic setting with exposure to procurement and accounting processes
- Typing – 45 w.p.m. (to be tested)
- Advance knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook), with the ability to leverage technology to improve efficiency and organization. Familiarity with systems such as Work order management, MediPay, AutoCAD, and Bluebeam is an asset. (Word and Excel to be tested).
- Proven ability to manage payroll, staff scheduling, purchasing/purchase orders and reconciliation, invoice processing, records management, and policy documentation
- Experience preparing agendas, minutes, presentations, and action plans
- Strong interpersonal, written, and verbal communication skills with excellent attention to detail and accuracy
- Demonstrated client service skills, with the ability to build and maintain effective, courteous working relationships with vendors, contractors, and internal stakeholders and to respond to their requests and inquiries in a timely, professional manner
- Ability to prioritize task, manage multiple deadlines, and work in a dynamic environment with minimal supervision
- Experience with developing and working with spreadsheets including generation and creation of graphs, charts and reports.
- Recent satisfactory performance and attendance records
- Demonstrate, promote and encourage Brightshores’ values – We Show Up for Each Other, We Are Trusted to Act, We Create Solutions Together, We Strive for Better, We Share Accountability
- Advocates and supports a culture of patient safety and demonstrates an understanding of how the department service and assigned responsibilities contribute to overall patient safety at Brightshores through patient safety knowledge, skills and attitudes
- Commitment to fostering an inclusive, respectful and culturally safe workplace that embraces diversity and promotes equity and belonging
- Comply with all applicable health and safety policies, procedures and regulations, and actively contribute to maintaining a safe and healthy work environment
- Experience in design/construction, operations and maintenance
- Familiarity with union Collective Agreements and compliance standards
Journal
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