Executive Assistant

Recruitment Details

Executive Assistant

Department: Office of the Director, Planning, Property and Development
Designated Work Location: 3^rd Floor - 65 Garry Street - Hybrid with designated work location
Position Type: Permanent, Full-time
Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday
Salary: $82,344.62 - $112,227.26 annually, Out of Scope Grade 3

Employee Group: Out of Scope

Posting No.: 127545
Closing Date: November 24, 2026

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits. We take pride in fostering a respectful, diverse, safe, and healthy workplace where our employees can thrive and achieve their full potential.

Flexible work arrangements, which may include flexible hours, remote work, or a hybrid of remote work may be available; subject to review and approval. Please note that Employees who are approved to work remotely are responsible for and must demonstrate that they are available to return to their Designated Work Location and/or other work location to attend meetings or attend other tasks that occur in person.

The City is committed to attracting and retaining a diverse, skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare.

For the purpose of this recruitment, Equity may be a factor in selection. Consideration will be given to Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers.

In accordance with the applicable collective agreement(s), recruitment and promotion provisions will be considered prior to applying equity strategies. Where permitted, consideration will be given to qualified applicants who self-identify as members of the equity group(s) listed above.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

The Executive Assistant provides high-level administrative support to the Department Head. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules, confidential information, and cross-functional communication. Serving as a strategic partner, the Executive Assistant independently makes sound decisions to enhance the overall workflow, manage competing priorities, and maintain strong internal and external relationships.

As the Executive Assistant, you will:

• Provide comprehensive and confidential administrative support to senior management while demonstrating a high level of professionalism, integrity and trust.
• Manage the day-to-day administration on behalf of senior management including overseeing communications and inquiries including emails, phone calls, reports, complex correspondence and coordinate necessary travel arrangements, as required.
• Collaborate with internal and external stakeholders to ensure clear and effective communication is received while building and maintaining positive relationships.
• Lead, support, and execute City of Winnipeg and department-specific projects, reports, directives, and strategic initiatives, ensuring alignment with organizational goals and compliance with applicable policies and procedures.
• Maintain and oversee executive file management systems, ensuring confidential records and documentation are organized, secure, and readily accessible.
• Supervise Executive Support Staff.

Your education and qualifications include:

1. Degree in Business Administration, Public Management and/or an equivalent combination of education and experience.

2. Four (4) years of progressively more responsible administrative support experience for senior-level management in a complex political environment, including scheduling and calendar management (meetings, appointments, conferences), responding to correspondence (emails, phone calls, and mail), record keeping and file management, and assisting with travel arrangements. Municipal experience is preferred.
3. Extensive experience handling highly sensitive, political and confidential matters.
4. Strong research and problem-solving skills with notable experience making successful high-impact, sound decisions independently that align with leadership directives and drive organizational success.
5. Experience managing and overseeing operational budgets, ensuring efficient resource allocation and financial control, is preferred.
6. Strong leadership abilities along with previous experience supervising staff including performance management activities, building capacity, promoting continuous learning and development skills.
7. Strong written communication skills with extensive experience conducting research, preparing, drafting and editing written reports, agendas, meeting minutes, briefing notes and correspondence for senior level executives.
8. Exceptional verbal communication skills with experience effectively communicating and providing thoughtful and strategic advice with objectivity, tact, and diplomacy, on a wide variety of issues and subjects to all levels including senior management.
9. Proven experience building and maintaining strong relationships through effective interpersonal and conflict resolution skills, consistently establishing credibility and trust with employees at all levels, external stakeholders, and the public.
10. Experience as a strategic thinker with exceptional organizational skills and keen attention to detail, enabling effective performance and prioritization of multiple tasks while seamlessly meeting competing deadlines.
11. Knowledge of City of Winnipeg's political and administrative structure including financial processes.
12. Awareness of ongoing City-wide and Department-specific challenges and priorities.
13. Advanced computer proficiency, including exceptional typing speed, ensuring efficient data processing and documentation, and expertise using programs such as Microsoft Office (Word, Excel, Outlook, Access, Teams, Visio) and file management systems (e.g. SharePoint).
14. Ability to effectively communicate in French (verbally and in writing) is preferred.

*IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.

Conditions of employment:

1. The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
2. A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense.
3. Ability to work extended hours, weekends and overtime as required.

How to Apply

APPLY ONLINE, including all documentation listed below:

1. Current resume (Required).

2. Applications submitted without REQUIRED documentation will not be considered.

*Your application documents must clearly indicate how you meet the qualifications of the position.*

Notes

Online applications can be submitted at http://www.winnipeg.ca/hr/. For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311.

Position Reports To: Director of Planning, Property and Development

Only candidates selected for interviews will be contacted.