Executive Assistant Deputy Chief Medical Officer - Integrated Regina Health

Position #: 9004439 (V50014)

Expected Start Date: November 30, 2026

Union: OOS

Facility: To be determined

City/Town: Regina

Department: Medical Leadership Team Office - Deputy CMO Regina

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per week

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Summary: The Executive Assistant is directly accountable to the Deputy Chief Medical Officer - Regina of the Saskatchewan Health Authority (SHA) and provides executive and project support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining the office of the Deputy Chief Medical Officer. The Executive Assistant also serves as an executive administrative support for the Provincial Physician Lead - Primary Health Care. The Executive Assistant is a liaison to the portfolio and Physician Executive Leadership Team. This position ensures that processes are in place to support the efficient and effective operation of the Deputy Chief Medical Officer and Provincial Physician Lead - PHC, through accurate, timely and efficient execution of executive administrative support functions. The incumbent works closely, in a collaborative and co-operative manner, with members of Physician Executive Team to assist in accomplishing the provincial health authority’s objectives.

This position will research, analyze and develop policies, briefings and proposals as required. Collaboration, coordination, project management/organizational and communication is key to this role.

The incumbent co-ordinates workflow with other administration support staff in the Executive Office and, in their absence, may provide support services the CMO and other members of the Executive Leadership Team.

Human Resources Exemption: No

Education

• Undergraduate degree in administration, commerce or business.
• Additional training in the use of spreadsheets, databases and word processing software.

Experience

• Minimum three years of experience working in a research/policy analyst or senior administrative assistant role.
• Supervisory and/or management experience

Knowledge, Skills and Abilities

• Exceptional planning, organizational and interpersonal skills.
• Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Knowledge and experience in minute taking and synthesizing information.
• Excellent computer skills, with a good working knowledge of various programs, including but not limited to, Microsoft Word, Excel, PowerPoint, Exchange, Schedule Plus, Visio, Intranet/Internet, and the capability to learn new programs as required.
• Ability to adapt to frequent change and work under pressure.
• Ability to work collegially, collaboratively and build positive relationships through respectful and influential interactions.
• Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships.
• Be self directed, and confident in applying independent judgment.
• Possess a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision.
• Proven ability to maintain confidentiality including handling confidential information with discretion.

Other Information

• Please provide cover letter and resume when applying for this position
• For more information on the city of Regina please visit https://www.regina.ca/

Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team.

Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

We work together to improve our health and well-being. Every day. For everyone.

We are committed to building a representative, diverse, inclusive, and culturally responsive workforce.

We are committed to the Truth and Reconciliation Commissions Calls to Action.

We work in the spirit of truth and reconciliation, acknowledging Saskatchewan as the traditional territory of First Nations and Métis People.

Please note: Only applications that include all required documentation will be considered.

The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred.