Executive assistant/personal assistant

Our client is a senior executive with responsibilities spanning a publicly traded company and private business operations. They are seeking a highly trusted, organized and capable Executive Assistant / Personal Assistant who can provide sophisticated administrative support across both professional and personal matters.

This is a unique opportunity for an experienced EA who is comfortable working with confidential information, managing competing priorities and taking ownership of a broad range of responsibilities. The successful candidate will act as a key right hand to the executive, providing support with corporate communications, scheduling, travel, personal financial administration and private business operations.

About the Opportunity
This position will provide comprehensive support across the executive’s professional and personal responsibilities. The role will require a high degree of discretion, sound judgment and attention to detail, along with the ability to work independently and anticipate needs.
The ideal candidate will be a strong writer and communicator who can assist with public-company related communications, including news releases and website content, while also being comfortable handling highly confidential personal financial information and coordinating with external advisors.

About the Position

• Manage a complex executive calendar, including meetings, appointments, commitments and changing priorities.
• Coordinate domestic and international travel, including itineraries, accommodations and related logistics.
• Provide administrative support related to the executive’s public-company responsibilities, including coordination of corporate information and communications.
• Assist with drafting, editing and coordinating news releases, announcements and other corporate communications.
• Support website content by coordinating information and updates with external web and communications providers.
• Prepare correspondence, documents, presentations and other materials as required.
• Maintain organized records and ensure important information, deadlines and commitments are tracked.
• Provide confidential administrative support related to the executive’s personal finances, including monitoring bills, coordinating payments and transfers, and maintaining awareness of various accounts and financial institutions.
• Liaise with banks, brokerage firms, accountants and other professional advisors as required.
• Collect and organize financial statements and documentation and assist with year-end requirements for the executive and their external accountants.
• Maintain an organized system for tracking personal financial obligations, accounts and important deadlines.
• Provide administrative coordination and support related to private business operations.
• Coordinate personal appointments, commitments and other matters as required.
• Handle highly sensitive personal and corporate information with absolute discretion.
• Take ownership of ad hoc projects and administrative priorities as they arise.

The Requirements

• 5+ years of experience supporting a senior executive as an Executive Assistant, Personal Assistant or similar role.
• Excellent written and verbal communication skills, with the ability to draft polished, professional communications.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to manage confidential and highly sensitive information.
• Experience handling personal financial administration, banking, investments or working with accountants would be a strong asset.
• Comfortable liaising with external professionals including accountants, financial institutions, brokers and service providers.
• Strong Microsoft Office skills and the ability to learn new systems quickly.
• Exceptional judgment, discretion and professionalism.
• Highly proactive, resourceful and capable of working independently.
• Comfortable managing a varied workload spanning both corporate and personal responsibilities.
• Experience supporting a public company, investor relations, corporate communications or publicly traded environment would be an asset.

Compensation

• $90,000-$100,000+, depending on experience
• 4 weeks vacation
• Stock participation options

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.