Legal Administrator

Zayouna Law Firm is seeking a highly organized, detail-oriented, and client-focused Legal Administrator to join our team. The successful candidate will serve as the first point of contact for the firm, providing professional reception and client service while delivering essential administrative and legal support to ensure the smooth day-to-day operation of the firm.

This is an excellent opportunity for someone who is proactive, personable, and comfortable working in a fast-paced legal environment. The ideal candidate will possess strong communication and organizational skills, exercise sound judgment, and demonstrate the ability to manage competing priorities while maintaining a high level of professionalism and attention to detail.

Key Responsibilities

• Serve as the first point of contact for clients, visitors, and other professionals, ensuring a welcoming and professional experience.
• Manage incoming telephone calls, screen and qualify potential new clients, and enter relevant information into LeadDocket.
• Monitor important legal deadlines, maintain deadline reminders, and assist lawyers with preparing and filing timely responses and court documents.
• Draft, prepare, review, and proofread correspondence, legal documents and forms
• Maintain accurate and organized physical and electronic client files and ensure all documentation is properly saved and up to date.
• Communicate professionally and effectively with clients, lawyers, medical professionals, opposing counsel, and other third parties to obtain and relay relevant information.
• Manage and maintain the lawyer's calendar, coordinate appointments, and schedule meetings
• Provide day-to-day administrative support, including coordinating couriers, managing office supplies, and assisting with general office logistics.
• Assist with additional legal, administrative, and operational duties as required.
• Hybrid Work Schedule.

Qualifications & Experience

• Minimum of one year of experience working in a legal office or law firm.
• Strong technical proficiency, including Microsoft Office (Word, Excel, Outlook) and experience with Filevine.
• Excellent written and verbal communication skills, with a professional and courteous telephone manner.
• Exceptional organizational, multitasking, and time-management abilities.
• Strong attention to detail and the ability to manage multiple priorities in a deadline-driven environment.
• A professional, client-focused attitude and a commitment to maintaining confidentiality and discretion.