Medical Administrative Assistant

Location: Toronto, ON (Fully on-site, Downtown)
Language: Strong English communication skills, written and verbal
Duration: 2–3 month temporary contract, anticipated to start mid-September
Hours: Monday to Friday, typically 8:30 a.m. to 5:00 p.m.
Pay Rate: $23–$24/hour
Background Check Requirement: Successful completion of a Criminal Background Check and applicable hospital health and immunization requirements, including TB and required immunization documentation

About the Opportunity
We are seeking an experienced Medical Administrative Assistant to provide dedicated administrative and clinic coordination support to two physicians within a busy Toronto hospital environment. You’ll play an important role in keeping clinic activities organized, ensuring physicians have the support they need and helping patients and families navigate appointments and follow-up requirements.

This is an excellent opportunity for someone with a strong medical secretary or healthcare administration background who thrives in a fast-moving clinical setting. You’ll interact regularly with physicians, patients, families, internal departments, and external healthcare partners, making communication, organization, and follow-through essential to your success.

What’s In It for You
You’ll gain valuable experience within a leading hospital environment while working closely with physicians and healthcare professionals. This opportunity offers hands-on exposure to clinic coordination and medical administration, making it a strong fit for someone looking to continue building their career within healthcare.

Your Responsibilities
• You’ll coordinate clinic schedules and appointments across multiple healthcare providers, ensuring changes and priorities are communicated promptly.
• You’ll prepare detailed patient rosters and help coordinate day-to-day clinic activities.
• You’ll track appointments, diagnostic testing, laboratory work, imaging, and other patient requirements, following up to ensure timely completion.
• You’ll serve as a key point of contact for patients and families, providing instructions and coordinating required follow-up.
• You’ll manage physician calendars, meetings, correspondence, forms, urgent requests, and other administrative requirements.
• You’ll liaise with internal hospital departments and external organizations to resolve scheduling and administrative matters.
• You’ll manage competing priorities while maintaining accurate documentation and timely communication with stakeholders.

Skills and Qualifications
• 2–3 years of medical administration, medical secretary, physician support, or related healthcare administrative experience.
• Previous experience supporting physicians and coordinating activities within a hospital, clinic, or other busy healthcare environment.
• Strong experience managing complex calendars, appointments, patient follow-up, and multiple competing priorities.
• Excellent written and verbal communication skills with a professional and compassionate approach to patients and families.
• Strong attention to detail, organization, judgment, and ability to follow through on time-sensitive requirements.
• Previous experience within a large hospital environment is considered a strong asset.
• Ability to work effectively with physicians, patients, families, healthcare professionals, and internal and external stakeholders.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.