Medical Affairs and Physician Recruitment Lead

Organization: St. Joseph’s General Hospital Elliot Lake

Position Title: Medical Affairs and Physician Recruitment Lead

Report To: Director, Clinical Services

Location: Elliot Lake, Ontario

Salary: $87,809 – $100,913

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Should you have any questions regarding this opportunity, please contact the following:

CONTACT INFORMATION

Human Resources Department – [email protected]

We offer competitive salary and vacation, extended health, dental benefits, and a pension plan through HOOPP.

RECRUITMENT NOTICE

This posting represents a current vacancy and will remain active until filled. Please note that our recruitment team does not use AI tools to screen, assess, or select applicants.

ACCESSIBILITY

SJGHEL is an equal opportunity employer and provides accommodations upon request in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

ABOUT ST. JOSEPH’S GENERAL HOSPITAL

St. Joseph’s General Hospital Elliot Lake (SJGHEL) is a centre of excellence and was founded on the rich history and legacy of the Sisters of St. Joseph, who built and administered the Hospital. SJGHEL is a 55-bed hospital with three satellite sites. It is the largest corporation in 3.5-hour corridor between Sault Ste. Marie and Sudbury, Ontario that provides; Obstetrical Services, Intensive Care, Surgical Services, Specialist Clinics, Addiction Treatment Services, CT Scanning, Dialysis Services, and Inpatient/Outpatient Diabetes Education and Care. We also provide the largest Satellite Oncology Program with over 500 visits annually.

Medical Affairs and Physician Recruitment Lead Location: Elliot Lake, ON - This is a fully onsite position based in Elliot Lake, Ontario Salary: $89,784 -$103,183 Join St. Joseph’s General Hospital Elliot Lake as our Medical Affairs and Physician Recruitment Lead St. Joseph’s General Hospital Elliot Lake (SJGHEL) is a patient focused, community driven, and quality oriented healthcare organization dedicated to providing safe, high-quality care to the communities we serve. We are committed to advancing healthcare excellence across rural Northern Ontario, strengthening interprofessional collaboration, enhancing quality and safety, and ensuring accessible, patient centered care for all. SJGHEL is seeking a highly organized and relationship focused Medical Affairs and Physician Recruitment Lead with a strong background in credentialing, privileging, physician recruitment, and managing the full scope of administrative responsibilities that support medical staff processes. This role is ideal for someone who has worked closely with physicians, Chiefs and Department Heads, and hospital leadership, and who understands the regulatory and administrative requirements that support a high performing medical staff. Please note: this position requires full-time on-site presence at St. Joseph’s General Hospital Elliot Lake in Elliot Lake, Ontario. Remote or hybrid work arrangements are not available for this role. Reporting to the Director, Clinical Services, the Medical Affairs Lead provides operational oversight for all Medical Staff administration functions. This includes managing credentialing, reappointment, and privileging processes in accordance with hospital bylaws and the Public Hospitals Act; leading physician recruitment, onboarding, orientation; and the administration of medical staff contracts, scheduling processes, and stipend arrangements. The role also supports governance activities such as preparing materials for the Medical Advisory Committee, maintaining accurate credentialing records, and ensuring compliance with regulatory and accreditation standards. In addition, the Lead collaborates with physician leaders and internal departments to streamline workflows, enhance the physician experience, and strengthen alignment between medical staff and hospital operations. The position also serves as a key liaison with external partners, including NOSM University, Ontario Health, Health Force Ontario, and community recruitment partners. The ideal candidate will hold a bachelor’s degree in Health Administration, Business Administration, Healthcare Management, or a related field, and will bring three to five years of experience in Medical Staff administration, credentialing department, or physician recruitment environment. A strong understanding of credentialing and privileging processes, medical staff bylaws, and healthcare regulatory requirements is essential, along with excellent communication, organizational, and project management skills. Experience working directly with physicians and clinical leaders in a hospital setting is strongly preferred. SJGHEL, where exceptional care meets a culture of compassion and purpose, alongside a lifestyle enriched by Northern Ontario’s natural beauty. To view the full job description and apply please go to https://sjghel.ca/careers/. Please note that our recruitment team does not use AI tools to screen, assess, or select applicants. This posting represents a new vacancy and will remain active until filled; however, the search committee will begin to review resumes August 31, 2026. We offer competitive salary and vacation, extended health and dental benefits, a pension plan through HOOPP! SJGHEL is an inclusive and equal opportunity employer. We are committed to meeting the requirements of the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Accommodations are available upon request. JOB DESCRIPTION JOB TITLE: Medical Affairs and Physician DATE PREPARED: February 2, 2026 Recruitment Lead DEPARTMENT: Clinical Services DATE REVISED: PROGRAM: Medical Affairs LOCATION: SJGHEL AFFILIATION: Non-union PAYBAND: Grade 5 KEY FUNCTION: Provides collaborative support and operational oversight for processes affecting medical staff across the organization. In collaboration with hospital leadership, medical staff, internal stakeholders and community partners, this role ensures alignment with regulatory standards, legislative requirements, and industry best practices. This role provides comprehensive operational, administrative, and project management support to the Medical Affairs department, ensuring efficient credentialing, reappointment, onboarding, physician contract management, stipend processing, and compliance with hospital policies and standards. The Lead contributes to the planning, coordination, and execution of departmental and organizational initiatives that enhance effectiveness. This includes preparing briefing materials, summary notes and other documentation to support leadership decision-making and communication. The role ensures the efficient and effective management of Medical Affairs, guided by principles of people management, partner collaboration, and continuous improvement. Working closely with internal and external partners, the Lead supports day-to-day operations while contributing to strategic and organizational planning within Medical Affairs, ensuring initiatives are aligned with the hospital’s mission, vision and values. The Lead acts as a liaison and key collaborating partners between medical staff and medical leadership to contribute to high strategic and operational efficiency of programs. REPORTING: Under the general direction of the Director, Clinical Services. DUTIES: 1. Coordinates and oversee credentialing, reappointment, and privileging processes in compliance with hospital bylaws, the Public Hospitals Act, and regulatory standards. 2. Maintains credentialing databases and records, ensuring accuracy and currency. 3. Serves as primary contact for medical staff inquiries regarding credentials, privileges, administrative processes, and regulatory requirements. 4. Manages onboarding and orientation for newly appointed physicians and professional staff, ensuring completion of required documentation, system access, and administrative processes. 5. Administers physician service contracts and funding arrangements (e.g., Ministry/Hospital On-Call, alternative funding) in compliance with hospital policies. 6. Manages stipend administration and payment processes to ensure accuracy, contractual alignment, and timely disbursement. 7. Champions physician recruitment, scheduling, and coverage planning in collaboration with medical and department leaders. JOB DESCRIPTION 8. Supports recruitment of Medical Leaders (e.g., Chiefs, Department Heads) and coordinate annual reviews and appointment processes. 9. Coordinates accommodations and scheduling logistics for visiting medical staff and students. 10. In collaboration with the Chief of Staff, oversees the review and revision of the Professional Staff By-laws and Rules and Regulations, ensuring compliance with Hospital By-laws and the Public Hospitals Act. 11. Prepares materials for presentation, information, approval and/or action at different leadership meetings including board committees. 12. Supports the development and management of physician service contracts in partnership with the Director, ensuring compliance with hospital policies and guidelines. 13. Collaborates with physician leaders to apply HR policies and best practices, while jointly developing and implementing effective medical human resource planning processes that align with and advance the hospital’s strategic plan. 14. Ensures there is an effective process for gathering, analyzing, leveraging feedback and experience data, and continuously enhance the process and overall experience at SJGHEL. 15. Works with physician leaders to align recruitment strategies and resource allocation with organizational priorities and service demands. 16. Represents SJGHEL at Physician Recruitment meetings and events, is a collaborative partner with the City of Elliot Lake physician recruiter. 17. Supports the Medical Advisory Committee (MAC), including agenda coordination, documentation, and minute-taking. 18. Contributes to the development and maintenance of policies, guidelines, and governance tools to strengthen compliance and medical staff operations. 19. Assists in monitoring and quality assurance reporting to ensure ongoing compliance with all elements related to legislative requirements, regulatory guidelines, SJGHEL Credentialed Professional Staff By-Laws and Medical Staff Rules and Regulations. 20. Identifies and implements initiatives to enhance operational efficiency, including workflow improvements and digitization. 21. Works collaboratively with teams across the organization to maintain compliance with all regulatory requirements and hospital accreditation standards 22. Provides operational and project management support for Medical Affairs initiatives. 23. Liaises with external partners including Health Force Ontario, Ontario Health, Ministry programs, and academic institutions (e.g., NOSM University). 24. Serves as the Site Administrative Coordinator for NOSM University, working in collaboration with the Chief of Staff, Clinical Managers, and physician preceptors to coordinate student placements, clinical rotations, and related events. 25. Acts as primary administrative liaison for medical staff, resolving issues and inquiries professionally and in a timely manner. QUALIFICATIONS EDUCATION AND TRAINING: 1. Bachelor’s degree in Health Administration, Business Administration, Healthcare Management, or related field from an accredited post secondary institution. 2. Training in project management, quality improvement, data management, governance or regulatory compliance is an asset. JOB DESCRIPTION EXPERIENCE: 1. 3-5 years’ experience in health care administration or hospital-based operations, preferably involving medical staff support, scheduling, credentialing, or compliance. 2. Experience working with physicians, clinical leaders, and interdisciplinary teams in a professional capacity preferred. KNOWLEDGE/SKILLS/ABILITIES: 1. Knowledge of, and willingness to support SJGHEL’s Mission, Vision & Values of Compassion, Humility & Harmony, Respect, Integrity, Social Responsibility and The Sacredness of Life 2. Demonstrated knowledge of relevant legislation, including Freedom of Information, Quality of Care Information Protection Act and the Public Hospitals Act. 3. Strong understanding of credentialing, reappointment, physician contracts, and healthcare compliance. 4. Possesses strong interpersonal skills with the ability to develop respectful, collaborative relationships across all levels of the organization. 5. Demonstrated ability to analyze workforce data, identify trends, and implement process improvements for staff and volunteer operations. 6. Proven conflict resolution and mediation skills 7. Applies tact and diplomacy in managing sensitive matters. 8. Service-oriented focus with a commitment to excellence 9. Experience implementing programs in a complex healthcare organization 10. Proven leadership and team building skills with a personal presence that inspires confidence and credibility at all levels of SJGHEL. 11. Strong interpersonal, negotiation and conflict resolution skills with the ability to work as a team player to establish effective working relationships, both external and internal as well across various leadership levels. 12. Ability to influence outcomes and balance competing interests. 13. Excellent verbal and written communication skills. 14. Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook), Meditech Expanse and incident reporting systems. PERSONAL SUITABILITY: 1. Demonstrated ability to take appropriate action to resolve workplace issues effectively. 2. Commitment to ongoing professional development and continuous learning. 3. Demonstrated professionalism, integrity, and discretion in managing confidential and sensitive matters. 4. Demonstrated positive work record and excellent attendance record. 5. Ability to meet the physical and sensory demands of the job. 6. Ability to travel between local sites. 7. Must be able to adjust work hours, as needed, to support operational priorities, physician scheduling requirements, and time-sensitive Medical Affairs processes. OTHER: 1. Bilingualism is an asset