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Office Administrator

@ Trenval

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Belleville, Ontario

Temps plein
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SIGNAUX

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Trenval is hiring a full-time Office Administrator to provide reception, client service, data entry, records and routine administrative support across its Community Futures and Small Business Centre programs. The work is office-based with routine computer and telephone use, plus occasional off-site or after-hours event support. Applications are due November 13, 2026 by email with a resume and cover letter.

Responsabilités :

  • Reception, phone, email and in-person client inquiries
  • Administrative support for loans, accounting, operations and entrepreneurship staff
  • Data entry into CRM systems and Accounts Payable
  • Maintain records, contact lists, trackers and consent forms

Résumé des exigences :

  • Legally entitled to work in Canada
  • Working experience in office administration and customer service
  • Proficiency with Outlook, Microsoft 365 and MS Office
  • CRM or financial software experience is an asset

Outils et compétences

Microsoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft OutlookFern CRMCxTrax CRMSage
Source et dates

Type de source non vérifié · careeredge-on

Date publiée par l’employeur
2026-11-05
Première détection par notre source
2026-11-05
Mise à jour du dossier source
2026-11-05

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauDébutant
DomaineAdministration
Heures par semaine40 (estimé)
Horairejour, soir
Déplacementsavion : aucun · route : aucun
Milieu de travailBureau
PositionSurtout assis
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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Description

Position Summary

The Office Administrator provides centralized reception, client service, data entry, records collection, filing and routine
administrative support across all of Trenval’s integrated Community Futures and Small Business Centre programs.

Key Responsibilities

Reception and Client Coordination

  • Welcome all Bay of Quinte Business Centre visitors and guests.
  • First point of contact for Trenval and SBC phone, email (info@), and in-person inquiries.
  • Monitor assigned general inquiries and provide accurate first-level service information.
  • Responsible for initial intake, appointment scheduling, and referrals to business partners.
  • Escalate complex business-advisory, loans management, and sensitive matters to authorized staff.

Administrative Support

  • Assist the Loans Manager with administrative tasks related to Trenval loan applications and existing loan clients.
  • Assist the Accounting Manager with administrative tasks related to vendor invoices.
  • Assist the Operations Manager with administrative tasks related to SBC core services and special projects.
  • Assist the Entrepreneurship Officer with administrative tasks related to SBC grants, workshops, events and
    communications.

Systems, Data Entry and Records

  • Enter client data into Customer Relationship Management software (CRM: Fern and CxTrax)
  • Add vendor invoices to Accounts Payable (Sage)
  • General Administration MS Office (Excel, Word, PowerPoint)
  • Maintain accurate electronic and paper records, contact lists, application trackers, consent forms and supporting
    documents; monitor completeness and follow up on missing items as directed.
  • Follow naming conventions, privacy requirements, document-retention standards, filing requirements, and quality-control
    checks; flag discrepancies promptly.

Qualifications and Competencies

  • Applicants must be legally entitled to work in Canada.
  • Working experience in office administration and customer service.
  • Proficiency with Outlook, Microsoft 365, MS Office (Excel, Word, PowerPoint)
  • Familiarity with CRM and/or financial software is an asset.
  • Ability to work with diverse entrepreneurs, businesses, and community partners.
  • Professional; focused on clients, team, and partners; strong communication skills, quality and productivity minded,
    reliable; accountable; organized; prompt escalation of discrepancies or sensitive matters. Networking as needed.

Authority, Confidentiality and Controls

This is an administrative support position, not a business advisory or signing-authority role.
Office Administrator will have access to personal, business, and program information.
The incumbent must complete applicable orientation, follow privacy and confidentiality requirements.

Working Conditions

Full-time office-based work with routine computer and telephone use.
Occasional off-site or after-hours assistance may be required for events, subject to scheduling and organizational policies.

To Apply:

Applicants should provide their resume and cover letter to [email protected] no later than Nov 13th, 2026. Only successful applicants will be contacted.

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