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Office Administrator

@ Carillon Housing Cooperative Inc

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Ottawa, Ontario

20–25 $/hSur placeTemps partielContrat

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Carillon Housing Co-operative Inc is hiring a part-time Office Administrator for 15 hours a week in person at its Ottawa office. The role covers bookkeeping, rent-geared-to-income administration, property maintenance records, member occupancy and legal compliance for a 54-home co-op. Schedule is Monday, Wednesday and Friday, with one day from 2 pm to 7 pm, and the start date is November 2, 2026.

Salaire :

20 $–25 $ de l’heure

Responsabilités :

Keep the co-op's books, ledgers and bank deposits in Access
Administer rent-geared-to-income calculations and annual income verification
Manage member accounts, arrears notices and payment collection
Maintain property records and the work order system
Handle occupancy applications, credit checks and move-in agreements

Résumé des exigences :

Bookkeeping and accounting experience
Proficiency with Microsoft Access
Knowledge of rent-geared-to-income programs or housing co-op operations
Familiarity with the Co-operative Corporations Act
Ability to communicate clearly with the board and members

Outils et compétences

work order system

Source et dates

Type de source non vérifié · charityvillage

Date publiée par l’employeur: 2026-09-23
Première détection par notre source: 2026-11-06
Mise à jour du dossier source: 2026-11-06

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

Niveau	Débutant
Domaine	Administration
Heures par semaine	15
Horaire	jour, soir
Déplacements	avion : aucun · route : aucun
Milieu de travail	Bureau
Position	Surtout assis
Exigences physiques	physique faible · ordinateur élevé
Langues	English
Vérifications	crédit

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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Carillon Housing Cooperative Inc

Toutes ses offres

Champ	Valeur
Offres sur Jobsy	1

Description

Carillon Housing Co-operative Inc. is located near Prince of Wales and Fisher in Ottawa, Ontario. We consist of 54 garden homes owned and managed by the members. We have five committees managed by members, i.e. Membership, Maintenance, Policy & Regulations, Social, and Newsletter, and a Board of Directors.

Expected Hours: 15 hours a week (Monday, Wednesday, and Friday – one day must be 2 pm-7 pm; other days' hours can be determined upon hire)

Work Location: In person at Co-op Office, 314-1601 Prince of Wales Drive, Ottawa

Expected Start Date: November 2, 2026

Submit resume to: [email protected] by October 5, 2026

Duties of Office Administrator:

1. Support Board of Directors in managing the finances of the Co-op

The Office Administrator will provide bookkeeping and accounting services alongside of the bookkeeper. This includes:

(a) recording receipts and disbursements

(b) maintaining a general, member accounts and other ledgers as necessary

(d) preparing bi-weekly financial statements, arrears reports and other reports at the request of the Board

(e) arranging and preparing for the annual audit at the Co-op’s expense

Specifically, the Office Administrator

ensures compliance with all financial requirements of the Co-op’s funding program
administers the rent-geared-to-income program based on the requirements of the Co-op’s funding program including
- calculating housing charges and adjustments
- conducting annual income verification
- reviewing applications for subsidy
makes sure that all bookkeeping is done on the Co-op computer in Access
maintains all financial records
provide financial statements from the bookkeeper
presents other financial statements to the board (such as member arrears, cash flow, capital forecasting and investment reports) as required
makes sure that deposits are done on time and are properly recorded
manages member accounts receivable by
- collecting payments and issuing receipts if required
- issuing late payment, arrears and NSF notices
administers the Co-op’s accounts payable, including invoice processing and cheque preparation

2. Support Board in keeping Co-op in good repair

The Office Administrator is responsible for administering an overall property maintenance and repair program. Specifically, the Office Administrator

keeps detailed property and maintenance records as per Procedures Manual
works with committees to develop a routine and preventive maintenance plan by
- supports a work order system
- forwards requests for repair work in members’ units,
maintain work order system, ensures all work order are entered properly in the system
ensures that the Co-op is notified of infractions with the fire code, and all other legal and regulatory requirements related to the Co-op’s property
liaises with contractors at the direction of the Board

3. Keeping the Co-op occupancy at full capacity

Specifically, the Office Administrator

responds to enquiries and receives applications
works with committee to minimize vacancy loss
conducts credit and landlord checks
makes sure new members sign occupancy agreements and make necessary payments before move-in.
ensures members scheduled for an internal move sign a new occupancy agreement prior to move

4. Meeting the Co-op’s legal requirements

The Office Administrator acts on the Co-op’s behalf to ensure that it meets its legal requirements. Specifically, the Office Administrator

files audited financial statements and required reports and notices with government agencies
makes sure the Co-op follows program rules, complies with the Co-operative Corporations Act and other laws, and protects the privacy of personal information
assists the board with eviction hearings and works with the Co-op’s lawyer to obtain writs of possession, as necessary
liaises with federal, provincial and municipal housing agencies and with other municipal agencies such as police, fire department and utility companies
reports to the Board, as necessary, on legal issues as they arise

5. Supporting good governance

The Office Administrator is responsible for supporting good governance in the Co-op by the board and membership. Specifically, the Office Administrator

provides the board with the information and advice it needs, in a clear format, to make sound decisions
promotes and supports effective two-way communication between the board and members

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Office Administrator

En bref

Salaire :

Responsabilités :

Résumé des exigences :

Outils et compétences

Détails du poste

Carillon Housing Cooperative Inc

Journal

Emplois semblables