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Office Administrator

@ Trenval Business Development Corporation

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Belleville, Ontario

Temps plein

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SIGNAUX

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Trenval Business Development Corporation is hiring a full-time Office Administrator at the Bay of Quinte Business Centre in Belleville, paying $45,000 a year with weekday hours from 8:30am to 4:30pm. The role provides reception, client service, data entry, records management and administrative support across Trenval's Community Futures and Small Business Centre programs. Occasional off-site or after-hours event support may be required.

Responsabilités :

Reception, phone and email inquiries, and appointment scheduling
Enter client data into CRM software (Fern, CxTrax)
Process vendor invoices in Sage accounts payable
Maintain electronic and paper records and filing
Assist Loans, Accounting, Operations and Entrepreneurship managers

Résumé des exigences :

Canadian citizen or permanent resident
Experience in office administration and customer service
Proficiency with Outlook, Microsoft 365, Excel, Word and PowerPoint
CRM or financial software experience an asset
Strong communication and organizational skills

Outils et compétences

Microsoft Excel Microsoft Word Microsoft PowerPoint Microsoft Outlook Microsoft 365 Fern CxTrax Sage

Source et dates

Type de source non vérifié · apify-linkedin

Date publiée par l’employeur: Non fourni
Première détection par notre source: 2026-11-15
Mise à jour du dossier source: 2026-11-15

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

Niveau	Débutant
Domaine	Administration
Heures par semaine	40
Horaire	jour
Déplacements	avion : aucun · route : aucun
Milieu de travail	Bureau
Position	Surtout assis
Exigences physiques	physique faible · ordinateur élevé
Langues	English

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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Trenval Business Development Corporation

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Champ	Valeur
Offres sur Jobsy	1

Description

Office AdministratorJob Description

Employment: Full-time
Salary: $45,000 annual
Hours: MON – FRI from 8:30am – 4:30pm
Reports to: Management Team
Location: Bay of Quinte Business Centre
284-B Wallbridge-Loyalist Road, Belleville
and occasional off-site events as required

Position Summary

The Office Administrator provides centralized reception, client service, data entry, records collection, filing and routine administrative support across all of Trenval’s integrated Community Futures and Small Business Centre programs.

Key Responsibilities:Reception and Client Coordination

Welcome all Bay of Quinte Business Centre visitors and guests.
First point of contact for Trenval and SBC phone, email (info@), and in-person inquiries.
Monitor assigned general inquiries and provide accurate first-level service information.
Responsible for initial intake, appointment scheduling, and referrals to business partners.
Escalate complex business-advisory, loans management, and sensitive matters to authorized staff.

Administrative Support

Assist the Loans Manager with administrative tasks related to Trenval loan applications and existing loan clients.
Assist the Accounting Manager with administrative tasks related to vendor invoices.
Assist the Operations Manager with administrative tasks related to SBC core services and special projects.
Assist the Entrepreneurship Officer with administrative tasks related to SBC grants, workshops, events and communications.

Systems, Data Entry and Records

Enter client data into Customer Relationship Management software (CRM: Fern and CxTrax)
Add vendor invoices to Accounts Payable (Sage)
General Administration MS Office (Excel, Word, PowerPoint)
Maintain accurate electronic and paper records, contact lists, application trackers, consent forms and supporting documents; monitor completeness and follow up on missing items as directed.
Follow naming conventions, privacy requirements, document-retention standards, filing requirements, and quality-control checks; flag discrepancies promptly.

Qualifications and Competencies

Applicants must be legally entitled to work in Canada and hold Canadian citizenship or permanent resident status.
Working experience in office administration and customer service.
Proficiency with Outlook, Microsoft 365, MS Office (Excel, Word, PowerPoint)
Familiarity with CRM and/or financial software is an asset.
Ability to work with diverse entrepreneurs, businesses, and community partners.
Professional; focused on clients, team, and partners; strong communication skills, quality and productivity minded, reliable; accountable; organized; prompt escalation of discrepancies or sensitive matters. Networking as needed.

Authority, Confidentiality and Controls

This is an administrative support position, not a business advisory or signing-authority role.

Office Administrator will have access to personal, business, and program information.

The incumbent must complete applicable orientation, follow privacy and confidentiality requirements.

Working Conditions

Full-time office-based work with routine computer and telephone use.

Occasional off-site or after-hours assistance may be required for events, subject to scheduling and organizational policies.

Applicants should provide their resume and cover letter to [email protected] no later than Nov 13th, 2026. Only successful applicants will be contacted.

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Office Administrator

En bref

Responsabilités :

Résumé des exigences :

Outils et compétences

Détails du poste

Trenval Business Development Corporation

Journal

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