Payroll and Benefit Coordinator

Who We Are:

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 280 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For:

Aird & Berlis LLP is looking for a Payroll & Benefits Coordinator who will support the Payroll Manager and will assist in processing all payroll and compensation for the firm and administering the benefit programs. Candidates require a minimum of 2 years' experience processing full cycle payroll, preferably in a law firm. The ideal candidate must be highly organized, detail oriented, and have the ability to work with and identify confidential information. The successful candidate should be a strong team player with customer service mentality for both internal and external clients, as well as a strong sense of urgency is essential in this role.

Responsibilities:

Payroll

• Process semi-monthly payroll.
• Update payroll system (UKG) with new hires, terminations, salary increases, promotions, status changes, leave of absences, and other changes as directed;
• Validate, reconcile and remit all payroll deductions, statutory withholdings, and source deductions (EI, CPP, Tax, EHT), and communicate with Government agencies as required;
• Prepare monthly payroll journals;
• Reconcile all payroll related balance sheet accounts monthly.
• Complete year-end payroll process, enter year-end adjustments, and prepare/file T4;
• Prepare Record Of Employment (ROE’s) and submit to Service Canada;

Benefits

• Enroll Firm members in applicable benefits as directed and set up accordingly in payroll;
• Analyze and reconcile monthly benefit invoices (Health & Dental, AD&D, LTD), and provide to Management for approval;
• Administer the Firm's RRSP, including tracking eligibility dates, providing enrolment details to members, processing through payroll;
• Analyze and reconcile RRSP monthly, and provide to Management for approval;

Other

• Provide timely responses to confidential inquiries from all levels of the Firm for matters related to payroll, compensation, and benefits administration; and
• Supports Payroll Manager and other departmental Directors in annual salary review and budgeting process.
• Maintain all confidential records, support documentation, forms, files and working papers in Imanage for audit purposes.
• May be required to perform other payroll and benefit duties as required within the scope of the role.
• Support various payroll and benefits projects and initiatives as required.
• Produce the highest quality of work
• Accountable for all work assigned
• Takes initiative
• Confidential

Requirements:

• Experience in legal or professional services is preferred
• Post-secondary and/or professional training in Accounting, Payroll, Human Resources or related field;
• Minimum 2 years' experience in a similar capacity, preferably in a law firm;
• Payroll Compliance Practitioner (PCP) designation;
• Sound knowledge of legislation relevant to employment practices and payroll administration;
• Proficient in the following computer program: Microsoft Office Suite (Advanced Excel), Payroll and HRIS System (UKG preferred); Document Management Systems (Imanage);
• Ability to multi-task and handle competing demands

Skills:

• Microsoft 365 suite of applications
• Excellent communications skills, verbal and written; must respond appropriately in pressure situations with a calm and steady demeanor
• Excellent customer service and problem-solving skills;
• Can work independently and as part of team
• Ability to problem solve
• Strong interpersonal skills
• Organized
• Detailed

Compensation:

The salary range for this position is $60,000 to $80,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply:

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness Programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact [email protected] and we will work with you to provide accessibility support.