Payroll & Benefits Administrator -Hybrid

Payroll & Benefits Administrator

Full-Time | Hybrid

About Ronald McDonald House Alberta

Ronald McDonald House® Alberta supports families who must travel for vital medical treatment for their seriously ill or injured child. Our compassionate Houses in Calgary, Edmonton, Red Deer, and Medicine Hat provide private family suites, warm meals, community support, and a home-away-from-home during incredibly difficult times. Each year, thousands of families from nearly 300 communities across Alberta stay with us—saving millions of dollars in accommodation and meal costs and finding strength in being close to their child and each other.

Why Choose Ronald McDonald House Alberta?

"I love being a part of a global community while also leading locally to strengthen families and promote healing when children need healthcare."

~ Caitlin, employee since 2024

Explore more employee quotes on our Careers page.

Your Role

The Payroll & Benefits Administrator ensures the accurate and timely administration of payroll, employee benefits, group savings programs, and related employee records. As the primary Payworks administrator, this role works closely with Finance, People & Culture, benefit providers, and employees to deliver responsive, confidential service and maintain compliance with legislation and organizational policies.

This full-time hybrid position may be based in Calgary, Red Deer, or Edmonton, with three days per week in-house. Travel to Ronald McDonald Houses and applicable events across Alberta is required, and occasional evening or weekend work may be needed.

Why This Role Matters

Your work ensures employees are paid accurately and on time, understand and can access their benefits and savings programs, and receive trusted support when navigating important pay, leave, and benefit questions. By safeguarding confidential records and strengthening reliable processes, you help create a positive employee experience that enables our teams to focus on supporting families.

Your Key Responsibilities

Administer semi-monthly payroll through Payworks, coordinate processing schedules and deadlines, and review payroll information for accuracy and completeness.

· Process new hires, terminations, compensation and position changes, taxable benefits, leave accruals, Records of Employment, and other payroll changes.

· Reconcile payroll reports, investigate discrepancies, maintain employee records, and support year-end activities including T4 preparation and reporting.

· Administer employee benefit and group savings programs, including enrollments, changes, terminations, beneficiary updates, contributions, annual renewals, and Health & Wellness allocations.

· Serve as the primary contact for employee payroll and benefit inquiries and liaise with providers and brokers to resolve issues.

· Support disability and leave administration by coordinating required documentation and communications.

· Prepare payroll, benefits, workforce, labour allocation, budget-to-actual, grant, and compliance reports; investigate variances and provide supporting analysis.

· Prepare payroll-related journal entries, reconciliations, working papers, and audit schedules, and respond to auditor requests.

· Maintain compliance with payroll, tax, employment standards, privacy, and confidentiality requirements while keeping current on relevant best practices.

· Collaborate with Finance and People & Culture, contribute to process improvements, and provide operational or backup support to the Finance team as required.

Required Qualifications

· Post-secondary education in Payroll Administration, Accounting, Finance, Human Resources, Business Administration, or a related field.

· Three or more years of progressive payroll and benefits administration experience.

· Experience processing payroll in Payworks or a comparable payroll system and administering group benefits and savings programs.

· Strong knowledge of Canadian payroll legislation, employment standards, taxable benefits, and payroll accounting practices.

· Advanced accuracy and attention to detail, with strong analytical, problem-solving, organizational, and time-management skills.

· Strong customer service and communication skills, with the discretion required to manage confidential employee information.

· Intermediate to advanced proficiency in Microsoft Excel and Microsoft Office applications.

· Ability to travel within Alberta and provide a clear Police Information Check.

Nice to Haves

· Payroll Compliance Practitioner (PCP) designation, or willingness to obtain it.

· Experience preparing payroll journal entries, reconciliations, audit support, labour allocations, and budget-to-actual reporting.

What We Offer

We believe that when our people thrive, our mission thrives. We’re committed to creating a workplace where people feel supported, valued, and inspired to grow. As part of our team, you’ll enjoy:

Comprehensive Compensation & Benefits

• Competitive compensation
• Full benefits plan with a strong focus on mental health
• Health & Wellness Spending Account
• Employee and Family Assistance Program (EFAP)

Growth & Development

• Professional development and training opportunities
• Opportunity to participate in cross‑functional committees

Flexibility & Well‑Being

· Hybrid work schedule

• Vacation and personal days
• 12 recognized statutory holidays

Financial Wellness

• RRSP / TFSA matching program
• Financial Wellness sessions

Culture & Community

• A values‑driven culture where people come first
• Social events and team‑building activities

Our Commitment to Diversity, Equity, Inclusion & Cultural Safety

Diversity, equity, inclusion, and cultural safety are guiding principles at Ronald McDonald House Alberta. We recognize the ongoing need to ensure DEI is reflected in our day-to-day activities; to champion continuous learning for staff, volunteers and the board; to create policies and practices that support DEI; and to find ways to measure our progress and continually improve. If you require accommodation, please advise us during the recruitment process.

First review of applications will occur on November 9th, this posting will remain open until the position is filled.

Thank You

We thank all candidates who apply; however, only those selected for interview will be contacted.