Philanthropy Coordinator - MG

Are you interested in joining a team where you are improving lives by propelling meaningful healthcare advancements within our community? At Calgary Health Foundation, that is what we do! For 30 years, donor generosity has fueled progress, transformed care, and shaped healthier futures. We find opportunities to work with donors, medical specialists, community partners, and the public to invest in innovation across the entire healthcare system, all with the goal of offering patients quicker recoveries, improved health outcomes, and a better quality of life.

We are growing and have exciting career opportunities within many areas and functions. If you are ready to make a difference in the community in which you live and work, please apply today.

THE OPPORTUNITY: Philanthropy Coordinator

As one of our Philanthropy Coordinators, you provide core administrative, operational, and donor-facing coordination to drive the efficiency and effectiveness of the Major Gifts team, plus provide some administration support to other leaders within Philanthropy. Serving as a key operational partner with focus on stewardship, donor touchpoints, event logistics, and administrative workflows, you work closely with fundraisers, internal operations, and peer coordinators, to ensure smooth cross-functional coordination, accurate database management, and seamless execution of high-priority donor cultivation activities.

Key accountabilities of the role include:

• Support meeting coordination, scheduling, and team operations by organizing meeting logistics, preparing materials, documenting action items, and maintaining follow-up tracking to support accountability and team effectiveness.
• Coordinate and manage logistics for donor engagement activities, stewardship initiatives, and fundraising events including donor tours, cultivation opportunities, invitation management, and RSVP tracking.
• Update donor records with details from fundraisers interactions, engagement activity, and event information in Raiser's Edge NXT, ensuring strong data integrity and reporting readiness.
• Prepare and coordinate donor materials and correspondence including donor briefs, proposals, presentations, stewardship communications, and other fundraising-related materials.
• Support fundraising administration and operational workflows through document coordination, tracker maintenance, workflow monitoring, information gathering, and administrative follow-up.
• Provide financial and administrative coordination support including expense processing, documentation management, invoice tracking, and related operational activities.
• Facilitate collaboration across stakeholdersby coordinating communications, monitoring requests and action items, and supporting the timely progression of fundraising priorities.

Please note that this is a temporary position anticipate to start in January 2027 and end in October 2027. There may be other opportunities available when this temporary position concludes, due to organizational growth.

THE IDEAL CANDIDATE

The ideal candidate is a highly organized, proactive professional with strong experience in calendar management, meeting coordination, and stakeholder follow-up. With excellent writing and document preparation skills, a strong service mindset, and the ability to anticipate needs, the successful candidate will ensure our frontline fundraisers are well supported in cultivating and stewarding exceptional donor relationships.

Additional qualifications:

• Post-secondary education in fundraising, marketing, communications, business or a related field.
• A minimum of 3 years of administrative experience in nonprofit, public, or corporate environment.
• Experience and expertise in calendar management, meeting orchestration, and follow-up tracking across multiple stakeholders.
• Direct experience using fundraising databases, CRM systems, and reporting tools.
• Familiarity with Raiser's Edge NXT, Fundraise Up, Power BI or similar platforms is preferred.

If this sounds like you, please apply by no later than November 30, 2027, including a cover letter and résumé.

OTHER INFORMATION

It is expected that the starting salary for this position will be in the range of $60,000 - $70,000, aligned with the successful candidate's experience and skill set.

ABOUT CALGARY HEALTH FOUNDATION

Calgary Health Foundation is a nonprofit organization raising funds to accelerate healthcare advancement. For 30 years, donor generosity has fueled progress, transformed care, and shaped healthier futures. At Calgary Health Foundation we find opportunities to work with donors, medical specialists, community partners, and the public to invest in innovation across the entire healthcare system, all with the goal of offering patients quicker recoveries, improved health outcomes, and a better quality of life. givehealth.ca