Project Coordinator

Matheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build, and public-private partnership services. With expertise spanning buildings, civil infrastructure, industrial, and special projects, Matheson utilizes the latest digital technology to help partners solve complex construction challenges and achieve their most ambitious project goals.

As a trusted collaborator, Matheson consistently delivers quality service that ensures both projects and partners succeed.

We Are Partners!

As a Project Coordinator, you will support overall project performance by assisting with cost control, scheduling, documentation, and project reporting. Reporting to the Project Manager, this role plays a key part in ensuring project information is accurate, timely, and aligned with contractual and operational requirements.

This position is well suited for a detail-oriented construction professional who thrives in a fast-paced environment and enjoys supporting project delivery from start to finish.

Key Responsibilities

Document Control & Project Administration

• Review and manage project submittals to ensure compliance with subcontract scope, specifications, and contract drawings.
• Review and process Requests for Information (RFIs), ensuring inquiries are valid and cannot be resolved through contract documents, drawings, or specifications.
• Prepare and compile supporting documentation for RFIs, including photos, sketches, and field information.
• Maintain organized and accurate project documentation throughout the project lifecycle.

Cost Control & Project Financial Support

• Log and distribute Requests for Quotation (RFQs) to subcontractors in a timely manner using Procore and in accordance with company procedures.
• Prepare and submit Project Change Orders (PCOs/CORs) to owners and consultants.
• Maintain accurate pricing logs, cost tracking reports, and related documentation within project systems.
• Support project cost tracking and assist in maintaining financial accuracy across active projects.

Scheduling & Project Coordination

• Develop, maintain, and implement procurement and submission schedules based on project requirements and construction timelines.
• Coordinate with field staff to establish realistic submission and approval timelines.
• Monitor project schedules and proactively communicate updates or revisions to all stakeholders.
• Identify potential delays or scheduling conflicts and escalate issues in collaboration with the Project Manager.
• Support overall project scheduling accuracy and coordination across trades and consultants.

Contracts, Drawings & Specifications

• Interpret and understand prime contracts, subcontract agreements, drawings, and specifications.
• Support review of subcontractor scopes of work, including inclusions, exclusions, and contractual limitations.
• Assist in ensuring all project documentation aligns with contract requirements and project execution plans.
• Maintain awareness of contractual obligations and assist in identifying potential risks or discrepancies.

Meetings & Communication

• Coordinate and schedule project meetings, including subcontractor kickoff meetings, coordination meetings, OAC meetings, and project review sessions.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Organize and, where required, chair project meetings to ensure accountability and clear communication among stakeholders.
• Support effective communication between project teams, subcontractors, consultants, and clients.

Qualifications

Education & Experience

• Post-secondary degree or diploma in Construction Management, Engineering, or a related discipline.
• Previous experience in a coordination or project support role within a mid-to-large general contracting environment is considered an asset.
• Familiarity with construction project workflows, documentation, and contract administration processes.

Technical Skills

• Proficiency with Procore or similar construction management software.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook).
• Ability to interpret construction drawings, specifications, and contracts.
• Strong understanding of RFIs, RFQs, change orders, and construction documentation processes.

Skills & Competencies

• Strong attention to detail and organizational skills.
• Effective verbal and written communication skills.
• Strong problem-solving and analytical thinking abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal skills and ability to build relationships with internal and external stakeholders.
• Ability to work independently and as part of a project team.

Requirements

• Valid driver’s license and access to a reliable vehicle preferred.

Equal Opportunity Employer

Matheson Constructors is an equal opportunity employer.

We thank all applicants for their interest in this position; however, only those selected for further consideration will be contacted.

Accessibility

Matheson Constructors welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.

Notice to Third-Party Agencies

Please note that Matheson Constructors does not accept unsolicited resumes from recruiters or employment agencies.