Project Support Analyst - TCJP00022926

Are you a detail-oriented professional looking to make a meaningful impact within a dynamic project environment? Randstad is seeking a proactive Junior Business Analyst to join a client based out of Calgary, Alberta. In this Junior Business Analyst role, you will serve as a critical bridge between internal stakeholders and external vendors, ensuring seamless financial administration and project execution.

This contract position offers a standard 40-hour work week with a competitive schedule. Operating in a Hybrid work model, you will work 3 days on-site per week at our Calgary location (450 1st Street SW) and enjoy the flexibility of working remotely for the remaining 2 days. This initial contract covers a total of 2,072 hours (approximately 1 year). If you are eager to advance your career as a Business Analyst in a collaborative environment, this is the opportunity for you!

Advantages
-Flexible Work Model: Enjoy a balanced hybrid arrangement requiring only 3 days per week on-site in downtown Calgary.
-Full-Time Hours: Stable weekly schedule of 40 hours per day-to-day operations (Monday to Friday, 8 hours/day).
-High-Impact Exposure: Gain valuable experience managing critical administrative and financial operations within major project portfolios.
-Reputable Employer: Partner with Randstad, a global leader in recruitment, dedicated to supporting your career growth and success.

Responsibilities
-Coordinate daily with internal stakeholders and vendors to manage contract rates and resolve complex invoice issues.
-Create service requisitions and maintain purchase orders (POs), including updates, revisions, and closeouts.
-Review, validate, and process vendor invoices to ensure strict accuracy and compliance with contract terms.
-Prepare and post accurate month-end accrual entries using SAP.
-Complete SAP Service Entry Sheets (SES) for all non-construction activities.
-Attest survey field tickets and non-construction invoices in eCommerce/VIM, including:
- Verifying site or Project Manager approvals.
- Confirming services and materials fall strictly within the approved scope of work.
- Checking quantities, rates, and data entry for precision.
-Actively follow up on missing approvals, documentation, and revisions to support timely invoice processing.
-Support the resolution of invoice discrepancies, escalations, and payment issues with vendors and internal teams.
-Work directly with vendors to address billing questions and support compliance with process and system requirements.

Qualifications
Must Haves
-Education: University degree in a relevant discipline (e.g., Business Administration, Finance, Commerce, or related field).
-Technical Proficiency: Hands-on experience or familiarity with SAP (specifically Service Entry Sheets and month-end accruals) and eCommerce/VIM systems.
-Vendor Management: Proven ability to process invoices, manage Purchase Orders (POs), and reconcile financial discrepancies.
-Location: Ability to work on-site at the Calgary office (450 1st Street SW) for the required 3 days per week.

Nice to Haves
-1 to 4 years of hands-on experience in project support, vendor invoice processing, or financial coordination.
-Strong communication skills and a customer-service mindset when dealing with external vendors and cross-functional teams.
-Excellent organizational skills with the capacity to manage multiple competing deadlines.

Summary
This position offers an exceptional opportunity for a sharp, process-driven candidate to step into a high-visibility project environment. Balancing remote flexibility with hands-on collaborative work in Calgary, you will play a pivotal role in keeping project finances and vendor relations running smoothly.

If you meet the qualifications and are ready to take the next step in your professional journey, apply today with Randstad! We look forward to connecting with top talent.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.