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Property Administrator

@ Precise Properties Inc

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Hamilton, Ontario

Temps plein
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SIGNAUX

Résumé des exigences :

  • Candidate must have strong people, administrative and organizational skills.
  • Candidates must be comfortable providing services to diverse communities.
  • Attendance at one evening board meeting per month and one late night open office (11 am to 7 pm) per week is required.
  • Qualifications And Skills
  • Experience with residential housing administration is an asset.
Source et dates

Type de source non vérifié · apify-linkedin

Date publiée par l’employeur
2026-10-11
Première détection par notre source
2026-11-14
Mise à jour du dossier source
2026-11-14

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

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Precise Properties Inc

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Description
Immediate opening.

Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.

This position serves two co-op housing communities one in Hamilton and one in Burlington. A candidate with a vehicle to travel between the two sites is preferred.

The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding a solution.

We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable.

Candidate must have strong people, administrative and organizational skills.

Salary range is $39-45K per year. Candidates must be comfortable providing services to diverse communities.

This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one evening board meeting per month and one late night open office (11 am to 7 pm) per week is required.

The role of the Property Administrator is to act as:

  • The agent of the management team.
  • Resource person for the management team, other staff, committees, and client/visitors.
  • The first point of contact for residents and to work with the management team in:
    • Setting objectives, goals, by-laws, and management procedures.
  • Making sure that these and other basic controls are in place and are followed.
  • The Administrator carries out this role in three major areas of responsibility. They are:
    • Financial management.
    • Resident relations.
    • Office and administrative management.
The following are the tasks for which the Administrator is responsible:

Office Administration And Routines

  • The Administrator is responsible for an efficient administration of the office and its systems.
  • Make credit union and/or bank deposits.
  • Control the petty cash system.
  • Producing and circulating reports, minutes, agendas and other documents when needed.
  • Make room bookings for members.
  • Personal use of the meeting room.
  • Order office supplies.
  • Organize re-cycling of office paper.
  • Handle deliveries and mail.
  • Handle reception and telephone during open office hours.
  • Take recorded telephone messages and pass them to the appropriate person.
  • Maintain parking records in the office and on-call book. Assign parking spaces to members.
  • Administer the Parking By-law.
  • Send notices of late payments, arrears, NSF cheques and reminders of payments due.
  • Setting up a complete filing system for all records, documents and minutes.
  • Circulating reports, minutes, agendas and other documents when needed.
  • Inquiries, applicants and new members.
  • Reply to inquiries and receive application forms.
  • Photocopy applications, move-in kits, by-laws and other information for applicants or new members.
  • Help to organize information sessions and prepare materials for interviews.
  • Process applications.
  • Follow co-op procedures in coordinating move-out and move-in.
  • Support the membership committee.
  • Contact utility companies when occupants move out and new members move in
  • Process the move-out charges and details.

Members/Tenants

  • Reply to members.
  • Inquiries and concerns and refer them to the staff person who can respond to them.
  • Work with the manager to prepare and deliver material for members' meetings.
  • Work with the manager to prepare for members' meetings.
  • Work with the manager to review annual applications for housing charge assistance and calculate housing charges.
  • Send notices of housing charge changes and other notices as the manager directs.

Financial

  • Prepare cheque requisitions and cut cheques.
  • Making all deposits on time.
  • Controlling the petty cash system.
  • Reviewing financial statements.
  • Giving members notice of changes to housing charges.
  • Issuing late payment, arrears and N.S.F. notices.
  • Calculating housing charges and adjustments.
  • Reviewing applications for subsidy and conducting annual income verification.
  • Maintaining external, internal and subsidy waiting lists.
  • Setting up confidential files for households receiving subsidies.

Qualifications And Skills

  • Experience with residential housing administration is an asset.
  • Skilled in using accounting-related computer software is an asset.
  • The capacity to consistently provide professional, kind, caring customer service is an asset.
  • A positive, helpful and friendly attitude is an asset.

No phone calls, please. We thank all interested candidates, however, only applicants selected for an interview will be contacted.

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