Proposal and Asset Coordinator

ZAS Architects Inc. is an award-winning, mid-sized architecture and interior design firm with offices in Toronto, Vancouver, and the Dubai. The practice is rooted in designing beautiful communities where people live, work, learn and play. Projects include all levels of educational facilities, community buildings, corporate offices, and complex residential projects. The firm’s expanding portfolio includes the Bergeron Centre for Engineering Excellence at York University, the Canoe Landing Campus + Community Recreation Centre, and River City Condominiums, all of which are celebrated projects. Open-minded creativity, team spirit, the ability to actively listen and constantly learn, are important qualities embraced by our staff and allow our practice to thrive while creating high-quality, innovative, sustainable, attractive, and accessible environments.

ZAS Toronto Office is looking for a creative and talented Proposal and Asset Coordinator to join our Business Development + Marketing team. The ideal candidate is seeking a position with a dynamic range of opportunities to develop proposal writing, digital marketing, communications, and business development skills, implementing creative approaches to designing proposals and creative assets that amplify the firm’s brand equity, its multi-sector practice, core values, and unique value proposition. This person possesses a growth mindset, with a commitment to client service, nurturing the culture of our practice internally, and reaching out to diverse audiences with consistent messaging.

The ideal candidate has previous working experience in the architectural or professional service sector, with expertise crafting compelling proposals and materials aimed at securing business opportunities. This person also has extensive writing skills (including attention to detail and ability to proof-read and edit), an aptitude for understanding technical terminology, wide-ranging computer skills including a strong proficiency in MS Office Suite, Adobe Creative Suite, In-Design, Photoshop. Enhanced digital marketing experience with Square Space, Canva and social media channels (LinkedIn, Instagram) is advantageous.

Qualifications:

• Minimum of 1 year of experience as marketing coordinator/proposal writer in the A/E/C (Architecture/Engineering/Construction) industry.
• Post-secondary accreditation, preferably with an emphasis in Marketing and/or Business Administration.
• Proficiency in graphic design, information design, typography, layout, desktop publishing, print production and assembly
• Experience with Adobe Creative Suite including InDesign, Photoshop, and Illustrator on PC platform.
• Personable and collaborative working style with good listening skills and a commitment to positive stakeholder management.
• Experience bidding on public-sector and private sector pursuits and opportunities.
• Ability to effectively deliver quality work with a sense of urgency and a high degree of attention to detail.
• Ability to work independently with minimal supervision, as well as part of a team.
• Highly organized and able to prioritize own work schedule. Able to manage tight deadlines and competing priorities.

Roles and Responsibilities:

• Proposal selection/ response and business development initiatives, primarily within the Canadian market.
• Collaborate with the firm Principals to produce high-quality competitive proposals in response to formal requests for proposals (RFPs) - outlining deliverables, writing, editing, graphics, in house print production, coordinating with senior staff and external consultants
• Plan and execute RFP/Q responses, liaise with, and instruct team participants to deliver information and data for proposals to each potential project’s unique requirements and timelines.
• Maintain/ produce regular tracking and reporting status for future, current in progress and completed opportunities, including follow up debriefs.
• Source, prepare and execute award responses
• Administer search of relevant bid sites for potential opportunities
• Maintains firm’s marketing library (project sheets and CVs)
• Designs graphics for proposal submissions (plans, schedules, charts, and diagrams)
• Assists principals and/or architects with editing and proof reading for text content of RFP submissions, publishing opportunities
• Supports the Business Development + Marketing team with creative assets to enhance the firm’s brand equity and online presence across channels (website, social media, etc.)
• Maintains + updates project sheets and CVs for promotional use