Recreation Coordinator

Job Details
Temporary Full-Time (CUPE 1329T)

Posting Status:
Open to all current Town of Oakville employees and external applicants

Duration
12 month contract

Internal secondment applications are welcome. Please note, however, that members of management will not be considered for secondments into bargaining unit positions.

Temporary Vacancy Reason
Leave of absence

Closing Date:
Applications for this position must be received at oakville.ca by no later than 11:59 pm on November 27, 2026.

This job posting is for an existing vacancy and therefore will be filled accordingly.

We offer:

An optional defined benefit pension plan (OMERS).

A progressive work environment that promotes a work-life balance and strives to be a great place for great people to do great things.

Reporting to the Manager, Recreation and Culture and working in collaboration with the Recreation Supervisor, the Recreation Coordinator will be responsible for the planning, implementation and operation of high-quality programming and service delivery within a community hub.

Job Responsibilities:

• Works in coordination with the Recreation Assistant where applicable, ensuring comprehensive year-round programming for all ages/interests within their facility including general programs, summer camps, preschool, youth, seniors, recreational skating and shinny.
• Works as a member of the Program Leadership team, ensuring an effective level of consistent high-quality services, including development, implementation, supervision, evaluation and administration in the areas of general programs for all ages, fitness, sports, camps and seniors.
• Responsible for the maintenance operation of the fitness facility including tracking of repairs and capital infrastructure program; hiring of contractors to complete equipment repair, purchasing of supplies and equipment and overseeing administration of maintenance contracts.
• Responsible for production, distribution and submission of contracts, TD1 forms, staff correspondence, application forms, uniform requests and change of status.
• Available to work a flexible schedule including evenings and weekends as required.
• Supervision of all part-time programming staff and volunteers including recruitment and selection, scheduling, compensation, performance evaluation, and training.
• Research market trends and conditions and evaluate community needs to ensure maximization of program and facility usage and revenue and meet the needs of the diverse and changing community.
• Program integration and support required of special needs participants and one on one support.
• Administers and monitors HIGH FIVE standards for all children's programs in consultation with the Recreation Coordinator and Program Supervisor.
• Ensuring that Health, Safety and duty of care legislation/protocols are met for all participants, staff and volunteers.
• Preparation of initial invoices for accounts receivable and forwards all invoicing to finance department.
• Provides program content and information to aid in the promotion of programs through marketing and web content.
• Responsible for Program input into Xplor system.
• Promotes effective customer service initiatives, and promotions. Provides program and service updates to customer service representatives on a regular basis to ensure accurate and current communication.
• Acts as liaison to community groups and organizations and foster partnerships to increase facility utilization.
• Prepares and submits weekly payroll.
• Use of CIS and FMW systems.
• Performs other duties as assigned.

Qualifications:

• Successful completion of a 2-year college diploma in Recreation and Leisure, Kinesiology, Physical Education, or equivalent work experience in the industry. Experience working in the education industry, therapeutic recreation and/or health care setting would also be considered.
• A Minimum of 5 years of related experience. Proven experience in a related field of work, municipal recreation, therapeutic recreation, education, health care, private or not for profit sports or recreation agencies.
• Certifications in exercise prescription/personal training from a recognized certifying organization is required (CSEP, CPTN, CanFitPro, YMCA, ACE, ACSM, NCSA). Greater qualifications may apply.
• Certification in group exercise and fitness assessments is considered an asset.
• Maintenance of certification(s) and in good standing through applicable professional development requirements.
• Experience in Fitness Centre Management
• Good communication skills, interpersonal skills and conflict resolution.
• Valid certification in Standard First Aid and CPR C/AED.
• HIGH FIVE certification: Principles of Healthy Child Development, Quest 2, Principles of Healthy Child Development Trainer (asset)
• Understanding of municipal practices and budgeting processes.
• Fluent with Microsoft Office Suite of products (Word, Excel, Power Point, Outlook).
• Working knowledge of Xplor software would be considered an asset.
• Strong knowledge of legislation as it relates to the position including Health and Safety, Child Protection Act etc.

• Ability to work non-traditional hours such as evenings and weekends.

• Please note that this position requires a satisfactory vulnerable sector check dated within 60 days of the employment offer. Note: Candidates who are under the age of 18 at the time of hire will only be required to provide a criminal record and judicial matters check (CRJMC).

DATED: November 13, 2026

The Town’s recruitment software includes elements of artificial intelligence to assist in the screening and short-listing of qualified candidates.

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. The minimum threshold score for the interview is 75%.

We thank all applicants and advise that only those selected for an interview will be contacted.