Studio Coordinator

About Us:

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes. ZenaTech serves over 100 enterprise software customers in law enforcement, government, and industrial sectors, with drones used in agriculture, defense, and logistics industries. The company has offices in North America, Europe, and the UAE.

Role Summary

The Studio Coordinator manages the day-to-day administration and operational readiness of Zena Studios' separate studio and office location. Working independently on site and in close coordination with the Project Admin Manager / Office Manager, this role is the primary point of contact for employees, visitors, vendors, and creative and production teams. The Studio Coordinator keeps studio spaces, schedules, supplies, access, and support needs organized so work can run smoothly.

Key Responsibilities

• Serve as the primary on-site contact and point of check-in for employees, visitors, vendors, contractors, and creative and production teams
• Oversee the daily operation and readiness of the separate studio and office, providing regular updates and administrative support to the Project Admin Manager / Office Manager
• Coordinate studio, meeting-room, and shared-space schedules, including bookings, setup, turnover, and communication of timing or priority changes
• Prepare studio and office spaces for creative work, meetings, production activity, and events, including room setup, supplies, signage, catering, and post-use reset
• Support project and production administration as assigned, including calendars, meeting materials, documentation, schedules, and day-of coordination
• Liaise with facilities partners, the property manager, service vendors, and insurance contacts to coordinate repairs, maintenance, access requirements, documentation, and follow-up
• Manage visitor and vendor access, keys and access cards, site contacts, deliveries, couriers, and security or building issues, escalating concerns when needed
• Order and maintain office and studio supplies, kitchen stock, furniture, and shared equipment; monitor inventory and coordinate maintenance or replacement
• Track service requests, vendor contacts, recurring services, invoices, insurance documents, and renewal dates for review by the Project Admin Manager / Office Manager
• Support onboarding and offboarding logistics with IT and HR, including workspace setup, equipment, building access, welcome materials, and return of company assets
• Plan and support studio events, screenings, meetings, and employee activities both on site and off site, including venues, catering, supplies, communications, setup, and day-of logistics
• Act as a communication link between the studio and the main office, coordinating with IT, HR, Finance, and other internal teams as required
• Maintain organized digital and physical records and handle sensitive employee, vendor, insurance, and project information with discretion
• Assist with health and safety, emergency preparedness, supply checks, incident log upkeep, and site-specific procedures

Qualifications

• 1-3 years of experience in an administrative, office, studio, or production-coordination role
• Ability to work independently at a separate location while communicating proactively with the Project Admin Manager / Office Manager
• Strong organizational skills, attention to detail, and follow-through
• Proficiency with Microsoft Office or Google Workspace
• Excellent written and verbal communication skills and a professional, service-minded approach
• Ability to manage competing priorities, scheduling changes, and urgent on-site needs in a fast-paced environment
• Experience coordinating facilities, vendors, events, or shared workspaces is an asset
• Experience in a studio, creative, media, or production environment is an asset
• Sound judgment and discretion when handling confidential employee, vendor, and project information
• Post-secondary education is an asset

"We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status."