Accounting Clerk

The Community Legal Assistance Society (CLAS) is seeking a full-time Accounting Clerk position for the Community Legal Assistance Society. This is a defined-term position until March 31, 2029, with the possibility of extension.

Located on the unceded territories of the ʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations in what is now known as Vancouver, CLAS provides free legal services to disadvantaged people throughout British Columbia through its seven programs: the Mental Health Law Program, the Community Advocate Support Line, the Community Law Program, the Community Legal Advocate Supervision Program, the BC Human Rights Clinic, the SHARP Workplaces Legal Clinic and the Stand Informed Legal Advice Clinic.

PURPOSE OF POSITION:

This is a full-time defined term hybrid position until 31st March 2029. This role provides day-to-day accounting and administrative support to the Community Legal Assistance Society (CLAS). The position assists with processing financial transactions, maintaining accurate financial records, reconciling accounts, preparing invoices and payments, and supporting accounts payable and receivable functions as required. The position works closely with the Finance Officer and other staff to support the effective financial operations of CLAS, a non-profit organization providing legal assistance and advocacy services to individuals and communities.

RESPONSIBILITIES:

Accounts Payable

• Receive, review, and process vendor invoices/employee expense reimbursements for accuracy, proper approvals, and coding;
• Enter invoices into our Sage50 accounting software in a timely and accurate manner;
• Reconcile vendor statements and resolve discrepancies or payment issues;
• Prepare payment batches and maintain payment records;
• Respond to vendor and internal inquiries regarding invoice or payment status;
• Assist Finance Officer to identify opportunities to improve AP processes and efficiency.

Accounts Receivable

• Prepare and issue external invoices and inter-organization invoices as directed;
• Record and reconcile incoming payments/funds.

Accounting and Reconciliations

• Assist with month-end close activities, including AP accruals, bank reconciliations and credit card reconciliations;
• Maintain accounting records within Sage 50;
• Assist with month-end and year-end processes.

Administrative Finance Support

• Manage office petty cash and maintain supporting documentation;
• Maintain asset and inventory records as required;
• Support internal financial process improvements.

QUALIFICATIONS, SKILLS, AND EXPERIENCE:

• Diploma, certificate, or post-secondary education in Accounting, Bookkeeping, Finance, or a related field;
• Minimum 3 years of accounts payable or bookkeeping experience with solid understanding of accounting principles;
• Experience with Sage 50 accounting software;
• Strong proficiency with Microsoft Excel and Microsoft Office;
• High level of accuracy and attention to detail;
• Strong organizational and time management skills;
• Ability to manage multiple priorities and meet deadlines;
• Strong interpersonal skills and ability to work effectively in a team environment;
• Sensitivity, empathy and an ability to deal with a diverse range of people in a friendly, compassionate and trauma-informed manner;
• Excellent communication skills;
• Ability to take initiative and be self-directed;
• Excellent interpersonal skills and ability to work effectively in a team environment;
• Experience working in a multi-entity non-profit organization is an asset;
• Familiarity with grant-funded programs and restricted funding environments is an asset.

COMPENSATION:

CLAS offers medical, dental, and extended health benefits after three months of employment, a defined benefits pension plan after one year of continuous employment, fifteen paid annual sick days, three personal days and three religious days pro-rated to the employment start date, a generous vacation allowance and bonus days off during the holiday season. CLAS has a hybrid work model of working remotely as well as in the office. The salary range is between $60,000 to $68,000 depending on skills and experience.

START DATE:

The preferred start date for this position is January 2027.

We will be assessing applications on a rolling basis, so we encourage applicants to apply as early as possible.

APPLICATION DETAILS:

Please submit applications in PDF format by email only to [email protected]. Applications must include a cover letter.

CLAS thanks all applicants for their interest, only those selected for an interview will be contacted.

Should you have any questions regarding this position, please contact us at the email above. A minimum of 2 references will be required for candidates selected for interview.

CLAS strives to create a diverse and inclusive workplace. A workplace that reflects the diversity of the communities we serve strengthens our ability to achieve our mission. We aim to achieve a representative team that includes Indigenous peoples, persons with disabilities, 2SLGBTQIA+ people, people from ethnic or cultural minorities and members of communities that face discrimination and disadvantage.