Administrative Assistant

Location: Toronto, ON (Hybrid, 1 day in office)
Language: English, fluent written and spoken communication
Employment Type: Full-time, Permanent
Compensation: $50,000-$55,000

About the Opportunity
Are you an organized, detail-oriented administrative professional who enjoys keeping things running smoothly? A growing organization in the technical services sector is looking for an Administrative Assistant to support daily operations, coordinate communications, and help maintain efficient office processes.

In this primarily remote role, you'll collaborate with a supportive team, manage essential administrative and financial tasks, and help ensure colleagues and customers receive timely, reliable assistance. This is a great opportunity for someone who thrives independently while staying connected to a collaborative team.

What’s In It for You
• A flexible, primarily remote work environment with once a week in-person collaboration.
• Dental and vision care benefits, paid time off, and a casual dress environment.
• An opportunity to contribute ideas, improve processes, and grow alongside an expanding organization.

Your Responsibilities
• You'll coordinate daily administrative activities, including managing correspondence, responding to inquiries, scheduling meetings, and arranging travel and events.
• You'll maintain accurate electronic records, databases, client information, and project tracking systems.
• You'll support financial administration through basic bookkeeping, invoicing, payment tracking, and updating accounting records.
• You'll help streamline office procedures to improve efficiency and keep daily operations organized.
• You'll handle confidential information professionally, ensuring sensitive documentation is securely maintained.
• You'll collaborate with colleagues to address administrative needs, manage competing priorities, and support a positive team environment.

Skills and Qualifications
• 3+ years of experience in an administrative assistant, office coordinator, or similar role, along with 3 years of customer service experience.
• Strong proficiency in Microsoft Office, Google Workspace (Meet, Drive, Gmail, Calendar)
• Knowledge of basic bookkeeping, office management procedures, invoicing, and electronic filing systems is an asset.
• Excellent written and verbal English communication, proofreading, typing, data entry, and professional telephone skills.
• Exceptional organization, attention to detail, and ability to prioritize multiple tasks while meeting deadlines.
• A dependable, patient, and proactive approach, with the ability to work independently in a virtual environment and contribute positively to a team.

Note from the Hiring Manager
"We're looking for someone who takes pride in staying organized, enjoys helping others, and can confidently manage day-to-day priorities. Someone who brings fresh ideas, pays attention to the details, and helps our team work more efficiently will make a real difference here."

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.