Administrative Assistant

Join one of Montreal’s Top Employers in 2026. We are a leading international banking institution fully committed to building a more sustainable future.

The position at a glance

This role supports the Global Markets and Global Banking Americas mission by providing high-quality administrative services through the unified Platform Services Team. The main objective is to increase operational efficiency and service levels for Front Office staff through a coordinated support model. The position ensures seamless business continuity by partnering with team members across multiple locations to provide comprehensive coverage.

In detail

• Coordinate domestic and international travel and visa requirements to facilitate seamless business mobility for staff.
• Manage heavy expense claim processes using Concur to ensure accurate and timely financial reporting.
• Organize MS Teams meetings and provide operator assistance to ensure effective virtual communication.
• Plan logistics for internal and external events, including client roadshows and workshops, to support engagement and professional development.
• Manage visitor logistics and incoming calls to provide a professional experience for all guests and stakeholders.
• Maintain Outlook email distribution lists to ensure accurate internal communications.
• Process invoices through Ivalua to support efficient supplies and IT procurement.
• Partner with fellow assistants across different locations to provide dependable coverage for executives and ensure uninterrupted service.
• Utilize various applications such as MyIAM, ESS, and Instant Booking to streamline daily office management tasks.
• Complete special projects as requested by management to support evolving business needs through a flexible and supportive approach.
  
  

The Strengths And Skills That Will Help You Succeed

• Bachelor’s degree preferred
• The knowledge of English is required.*
• Minimum 3 years of proven experience as an Administrative Assistant within a financial institution to support various organizational levels.
• Effective verbal and written communication when interacting with senior stakeholders and internal staff.
• Detailed organizational and time management skills to prioritize tasks based on potential impact.
• Collaborative problem solving when working within the Platform Services Team to ensure seamless coverage.
• Resourceful task execution to complete assignments with professionalism and dependability.
• Project management capabilities to develop plans and manage timelines for platform deliverables.
• Technical proficiency in Microsoft Outlook and Excel for efficient data and calendar management.
• Competence in Microsoft Word and PowerPoint to assist with professional presentations.
• Discretion and confidentiality when handling sensitive information and client interactions.
• Given the vast majority of our clients, both internal and external, are based outside of Quebec and Canada, specific language requirements may apply. Professional working proficiency in English language is required.
  
  

While the description above describes our ideal candidate, we encourage applicants to apply even if they do not fully meet the complete list of qualifications noted

What’s In It For You

Alongside a competitive compensation, we provide a comprehensive suite of flexible benefits designed to support your health, wellbeing, and long‑term success:

Health & Wellness – A menu of flexible options for you and your family, including a 24/7 telemedicine service.

Mental‑Health Support – Up to $5,000 per year for sessions with mental‑health practitioners, plus unlimited access through our Employee Assistance Program.

Financial Benefits – A defined‑contribution pension plan and a range of additional financial perks.

Paid Volunteering Days – Take time off to give back to the community.

Learning & Development – Access to high‑quality training, personal‑development programs, and clear pathways for internal career progression across our global organization.

Work‑place flexibility – Hybrid work is available for most roles. You’ll be required in the office at least three days per week, with one of those days being either a Monday or a Friday.

To find out more about our range of benefits, click here

Diversity, Equity and Inclusion (DE&I) at the heart of our commitments

BNP Paribas is committed to fostering a work environment where all employees can feel heard, valued, safe and supported, and can be their authentic selves.

BNP Paribas recruits, employs, trains, compensates and promotes regardless of race, religion, colour, national origin, sex, disability, age, and other protected status (Employment Equity Act and Canadian Human Right Act).

To learn more about our DE&I commitments, click here

About Us

BNP Paribas, the leading bank in the European Union and a major global financial institution, operates in 63 countries and has nearly 178,000 employees. Its mission is to foster a responsible, sustainable economy by financing and advising clients to the highest ethical standards while addressing environmental, regional development, and social inclusion concerns. With over 1,700 employees in Montreal and Toronto, BNP Paribas in Canada strives to develop long-term relationships with its clients by supporting their business strategies and meeting their financing and investment needs, both locally and abroad.

Our certifications and partnerships

Canada’s Top Employers for Young People 2026

Montreal’s Top Employers 2026

Canada’s Best Diversity Employers 2026

Women in Governance Platinum-Parity Certification

LinkedIn Top Companies 2024

What You Need To Know

• BNP Paribas is committed to accessibility and inclusion. During the recruitment process, accommodation needs are available at all times for candidates. You will have the chance to make a request for an accommodation during your application.
• You must be legally eligible to work in the Greater Montreal area and, if applicable, hold a valid work or study permit. Physical presence in BNP Paribas’ office(s) is an essential function of this position;
• If you are applying and accepted to a position which requires working in/for the U.S. securities industry, you will be required to provide your fingerprints and undergo additional background checks by the FBI. BNP Paribas Securities Corporation is required to maintain a supervisory program over the conduct of its Associated Persons; some of your personal data will be transmitted to the United States of America and made available to US regulators. Please reach out to BNPP for additional information; or you can also find an overview here: 3110. Supervision FINRA.org
  
  

Do you want to discover other BNP Paribas offers in Canada?

Click here:BNP Paribas in Canada Our job offers

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