Administrative Coordinator

Location: Ottawa, ON, Hybrid (1 day per week on-site)

Language: English required. Bilingualism (English/French) is considered a strong asset for long-term opportunities.

Duration: 6-month Contract

Background Check Requirement: Reliability Security Clearance. Candidates must be eligible to obtain Reliability Status prior to their start date.

About the Opportunity
Join a respected Canadian public sector organization that plays an important role in shaping standards that support innovation, public safety, international trade, and emerging technologies. Working behind the scenes, you'll help coordinate the administrative activities that allow technical experts from across Canada to collaborate and contribute to international standards development.

This is an excellent opportunity for an organized, service-oriented professional who enjoys supporting people, solving problems, and keeping complex activities running smoothly. You'll become the primary point of contact for volunteer committee members, providing exceptional administrative support while working closely with an experienced manager in a collaborative and purpose-driven environment.

What's In It for You
Build your career within a respected organization where your work has meaningful impact across Canada and beyond. You'll gain exposure to international initiatives, collaborate with professionals from diverse industries, and join a workplace that values teamwork, continuous learning, and exceptional service. This role offers excellent mentorship and the opportunity to develop strong coordination and stakeholder management skills.

Your Responsibilities
• You'll serve as the primary administrative contact for technical committee members, responding to inquiries and providing timely support.
• You'll coordinate meetings, virtual conferences, travel arrangements, and committee logistics to ensure activities run efficiently.
• You'll maintain accurate records, committee documentation, databases, and reporting information across multiple systems.
• You'll prepare correspondence, meeting materials, reports, and distribute committee ballots and technical documentation.
• You'll process travel claims, funding applications, financial tracking, and other administrative transactions with a high level of accuracy.
• You'll support quality management initiatives by maintaining documentation and recommending process improvements that enhance operational efficiency.

Skills and Qualifications
• Recent graduate or 1 to 3 years of progressive administrative or coordination experience in a fast-paced environment.
• Experience supporting multiple stakeholders while managing competing priorities with exceptional attention to detail.
• Strong customer service skills, ideally gained in industries such as real estate, insurance, healthcare, professional services, or volunteer coordination.
• Experience preparing correspondence, reports, presentations, records management, scheduling meetings, travel coordination, and expense administration.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and electronic collaboration tools.
• Excellent written and verbal communication skills with the ability to build positive relationships and provide professional support.
• Eligibility to obtain Reliability Security Clearance prior to employment.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.