Administrative Officer in Employment Relations - Human Resources - Mistissini

INTERNAL & EXTERNAL POSTING
Anichii iiyiyuu aschiihch kaa masinaasuutwaao niishtam kata wiyaamakanuuwich
Priority shall be given to qualified Cree Beneficiaries

NATURE OF WORK
Reporting to the Coordinator of Employment Relations, the Administrative Officer - Employment Relations provides technical and administrative support for the Cree School Board’s employment relations activities, questions and processes.
The incumbent coordinates recordkeeping, administrative follow-up, document preparation and other tasks required to support the application of collective agreements, by-laws and related policies.

CHARACTERISTIC FUNCTIONS

• Responds to routine inquiries from employees and managers on employment relations matters, provides available administrative information, and refers matters requiring interpretation or specialized expertise to the appropriate resource.

• Supports the preparation of grievance, arbitration, disciplinary, complaint and investigation files by gathering, organizing, verifying and maintaining required documentation while ensuring confidentiality.
  
• Prepares correspondence, notices, forms, tables, reports, presentations and other documents based on approved instructions and templates, and ensures their distribution, filing and archiving.
  
• Coordinates logistics and administrative support for meetings, hearings, consultations, information sessions and other employment relations activities, including schedules, invitations, rooms, travel arrangements, documents, materials, notes, minutes and follow-up on action items.
  
• Supports the updating, communication and use of collective agreements, policies, by-laws, procedures, tools and reference documents related to employment relations.
  
• Compiles and updates statistics, indicators and administrative data, supports tracking tools, and contributes to periodic reports and administrative follow-up, as required.
  
• Contributes to the improvement of administrative procedures, systems, forms and tools to support an integrated service aligned with other Human Resources sectors.
  
• Maintains effective communication and working relationships with employees, managers, union representatives, Human Resources team members and external stakeholders.
  
• Performs any other related duties assigned by the supervisor.

REQUIRED QUALIFICATIONS

• Hold a college diploma in administration, human resources, industrial relations or another relevant field.
  
• Have at least three (3) years of relevant administrative support experience, ideally in a human resources or employment relations environment.
  
• Have experience maintaining confidential records, completing administrative follow-up, using databases or preparing reports.
  
• Knowledge of collective agreements and grievance, disciplinary or arbitration processes is an asset.
  
• Demonstrate excellent organizational skills, the ability to manage multiple priorities and deadlines, and close attention to detail.
  
• Demonstrate sound judgment, tact and discretion when handling sensitive and confidential information.
  
• Be comfortable working in a computerized environment and work effectively as part of a team.
  
• Be proficient with Microsoft Office applications, including Word, Excel, Outlook and Teams.


• Be willing to travel occasionally.

EMPLOYMENT CONDITIONS*
Regular full-time position (35 hrs/week).
*Given the current salary regulations and guidelines at the Cree School Board, candidates from another Quebec School Board will be able to obtain a salary as per the scale above-mentioned. However, candidates that are not from the education sector are not eligible to a salary above the midpoint of the position’s salary scale.

BEGINNING OF EMPLOYMENT
As soon as possible