Bookkeeper / Office Manager

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Love variety, thrive in a busy environment, and enjoy being the person who keeps everything running smoothly? This might be your kind of opportunity!
Aplin is partnering with a successful and well-established residential design, construction, and development company to recruit a Bookkeeper / Office Manager.Known for delivering beautiful custom homes and exceptional renovation projects, this organization has built an outstanding reputation through quality workmanship, strong relationships, and a genuine passion for what they do.

This is an exciting opportunity for someone who brings an entrepreneurial mindset, enjoys wearing multiple hats, and takes pride in keeping both the financial and operational sides of a business running efficiently.

We’re looking for someone who is equally comfortable managing the books, coordinating office activities, solving problems, and jumping in wherever needed. No two days will look quite the same, and that’s exactly what makes this opportunity so appealing!

The Opportunity
Working closely with the ownership team, you’ll play an important role in the day-to-day success of the business. You’ll take ownership of bookkeeping responsibilities while ensuring the office remains organized, efficient, and welcoming.

This role offers plenty of variety, autonomy, and the opportunity to contribute ideas, improve processes, and make a meaningful impact.

You’ll be joining a hardworking, collaborative team that takes its work seriously but also believes in having fun along the way!

What You’ll Be Doing
Bookkeeping & Financial Administration

• Manage day-to-day bookkeeping using QuickBooks, including accounts payable, accounts receivable, bank reconciliations, deposits, and general accounting activities.
• Process payroll and prepare GST and PST remittances.
• Track purchase orders, vendor invoices, and project-related expenses to ensure accuracy.
• Prepare monthly financial reports and assist with year-end financial statement preparation.
• Maintain accurate financial records across QuickBooks and the company’s project management software.
• Support ownership with additional bookkeeping and financial administration requirements, including personal bookkeeping.
• Review employee expenses, monitor approvals, and help maintain effective financial processes.
• Identify opportunities to improve reporting, streamline processes, and create greater efficiencies.

Office Management & Business Operations

• Keep the day-to-day office and showroom organized, welcoming, and running smoothly.
• Coordinate communications with clients, suppliers, tradespeople, and internal team members.
• Manage office supplies, equipment, technology requirements, and general administrative needs.
• Maintain project information and documentation within the company’s project management system.
• Coordinate building permits and maintain required insurance and licensing records for tradespeople.
• Assist with employee onboarding, benefits administration, and WCB requirements.
• Help organize staff events, client appreciation activities, and other company initiatives.
• Be a trusted resource to the ownership team, helping manage priorities and keeping important details from falling through the cracks.

What You’ll Bring

• Previous experience in bookkeeping, accounting administration, or a similar role with broad financial responsibilities.
• Strong QuickBooks experience is essential.
• Proficiency with Microsoft Office and confidence learning new software and systems.
• Excellent organizational skills, attention to detail, and the ability to manage competing priorities.
• A proactive, resourceful approach to solving problems and getting things done.
• Strong communication skills and a professional, approachable personality.
• The ability to handle confidential information with discretion and good judgment.
• A valid Class 5 driver’s licence and reliable transportation.
• Experience in construction, residential development, or another project-based business would be an asset.

Who Will Thrive Here?
We’re looking for someone who brings more than strong bookkeeping skills. The right person will have a great attitude, a strong work ethic, and a genuine interest in being part of a successful, entrepreneurial business.
You’ll likely love this opportunity if you:

• Thrive on variety. You enjoy busy days, changing priorities, and having your hands in different parts of the business.
• Think like an owner. You take initiative, look for solutions, and care about the bigger picture.
• Are naturally organized. You love creating structure, keeping things on track, and making life easier for those around you.
• Are flexible and adaptable. You’re happy to roll up your sleeves and help wherever needed.
• Bring positive energy. You enjoy working with people, have a sense of humour, and believe that working hard and having fun can absolutely go hand in hand.
• Take pride in your work. You’re dependable, detail-oriented, and genuinely enjoy being someone others can count on.

Why Consider This Opportunity?
This is a chance to become a valued member of a successful local business where your contributions will be noticed and appreciated.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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