Child Care Coordinator, School Age Child Care and Day Camp

Child Care Coordinator, School Age Child Care and Day Camp – Contract, Part Time, Hourly – Child Care Offices, St. John's
Wage Range: $24.00/hr
Job Competition #: SACC-CCC-PT

The YMCA has been part of life in Newfoundland and Labrador since 1854. Our charity’s core programs of Health, Fitness, and Aquatics; Child Care and Day Camp; and Employment, Enterprise, and Newcomer Services are offered at more than 200 locations and points of delivery in our communities throughout the province. Our focus on inclusiveness and accessibility means we serve people of all ages, backgrounds and abilities through all stages of life.

Join Our Team

We are seeking a highly organized, proactive, and people-focused professional who thrives in a fast-paced childcare environment. The ideal candidate is a strong communicator with excellent judgment, capable of coordinating complex staffing schedules, responding quickly to changing operational needs, and building positive working relationships with employees and management.

They are dependable, detail-oriented, and skilled at balancing multiple priorities while ensuring appropriate staffing coverage to support high-quality child care services. This individual is solutions-focused, adaptable, and committed to supporting both workforces planning and the overall success of the child care management team through effective coordination and administrative support. This is a contract position with an end date of June 25, 2027.

Key Responsibilities

· Coordinate staff schedules to ensure adequate coverage based on operational needs

· Communicate with staff regarding shift availability, changes and updates

· Collaborate with managers to forecast staffing needs and address shortages

· Monitor time-off requests, absences, and last-minute coverage issues (i.e., sick calls, vacation/requested time off, etc.)

· Ensure compliance with Labour Regulations and Child Care Regulations (i.e., ensuring available staff AECENL qualifications align with staffing need)

· Generate reports related to staffing metrics such as OGP (Operating Grant Program) statistics reports/forms and others as needed

· Maintains clear, concise, and accurate tracking of all work

· Timely communication and submission of required information to Child Care Regulators, OGP, and others

· Clear and consistent communication with families regarding closures, updates, and important notices

· Other administrative-like tasks to support the management team such as, submitting invoices, arranging their deliveries, and other applications or reporting as needed

Job Requirements

· Knowledge of childcare licensing requirements and the ability to apply them in practice

· Ability to travel periodically to conduct quality assurance visits (valid Newfoundland and Labrador driver's licence and regular access to an insured vehicle required)

· Coordinate and arrange the delivery of program supplies to child care site locations

· Previous experience in staffing, scheduling, human resources, or administrative support roles

· Proficiency in Microsoft Office (Excel, Word, Outlook) and scheduling software would be considered an asset

· Flexible to work varying shifts during the week (i.e. early morning)

· Emergency First Aid and CPR (C)

· Criminal Record Check and Vulnerable Sectors Checks are reviewed on an individual basis

Key Competencies

· Creates a respectful and inclusive environment

· Takes personal responsibility for following through, responding and resolving issues and complaints

· Demonstrates personal discipline to produce high-quality work and meet expectations and goals

· Self-manages behaviours, learns from mistakes, and seeks out feedback and coaching

· Reliable and punctual to ensure our team creates a great member experience

· Strong organizational skills with high attention to detail

· Excellent oral and written communication skills

Benefits of Working with the YMCA

· Creates a respectful and inclusive environment

· Takes personal responsibility for following through, responding and resolving issues and complaints

· Demonstrates personal discipline to produce high-quality work and meet expectations and goals

· Self-manages behaviours, learns from mistakes, and seeks out feedback and coaching

· Reliable and punctual to ensure our team creates a great member experience

· Strong organizational skills with high attention to detail

· Excellent oral and written communication skills

The YMCA of Newfoundland and Labrador is an equal opportunity employer and values diversity. We are committed to an environment that is barrier-free. If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation. We thank all applicants for their interest; however only those selected for an interview will be contacted.