Publié il y a 9 jours
Confidential Secretary - Mayor's Office
@ City of Prince Albert
Prince Albert, Saskatchewan
En bref
City of Prince Albert is hiring a full-time Confidential Secretary to support the Mayor and City Council and Officers of Council. The role manages the Mayor's schedule, prepares briefing materials, and serves as a professional liaison with residents, community organizations and government partners. The posting requires post-secondary education or equivalent, at least 3 years of senior or executive administrative experience, and advanced Microsoft Office skills.
Responsabilités :
- Manage Mayor's calendar, meetings and travel
- Coordinate agendas and briefing materials
- Record meeting notes and follow-up actions
- Draft and proofread correspondence and materials
- Maintain secure and confidential records
Résumé des exigences :
- Post-secondary education in office or local government administration
- Minimum 3 years senior or executive administrative experience
- Advanced Microsoft Office and Adobe Acrobat skills
- Strong writing, research and judgment skills
- Municipal government knowledge is an asset
Outils et compétences
Source et dates
Flux d’un site d’emploi · saskjobs
- Date publiée par l’employeur
- 2026-11-02
- Première détection par notre source
- 2026-11-03
- Mise à jour du dossier source
- 2026-11-03
Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.
Détails du poste
| Niveau | Senior |
| Domaine | Administration |
| Expérience | 3 an(s) et plus |
| Heures par semaine | 40 (estimé) |
| Horaire | jour, soir |
| Déplacements | avion : minimes · route : aucun |
| Milieu de travail | Bureau |
| Position | Surtout assis |
| Exigences physiques | physique faible · ordinateur élevé |
| Langues | English |
| Candidatures encouragées | Autochtones |
| Formation | Collégial (DEC) (exigé) |
| Domaines d’études | office administration, business administration, local government administration |
Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.
City of Prince Albert
| Champ | Valeur |
|---|---|
| Offres sur Jobsy | 6 |
Description
Provides confidential administrative and governance support to the Mayor and City Council and administrative support to Officers of Council as required. Manages the Mayors schedule and ensures Mayor and Council are prepared with accurate, timely information. Serves as a professional liaison with residents, community organizations, government partners and stakeholders.
MAJOR DUTIES
Manage calendars, meetings, events, appointments, travel and competing priorities.
Coordinate agendas, briefing materials, correspondence, speaking points and meeting preparation.
Record meeting notes, decisions, direction and follow-up actions.
Draft, edit and proofread letters, invitations, proclamations, certificates, emails and other materials.
Respond professionally to inquiries while maintaining confidentiality and discretion.
Build effective relationships with Council, City departments, residents, Indigenous partners, governments and community stakeholders.
Maintain secure records, including confidential and in-camera materials.
Process invoices, purchasing cards and expenses; monitor Mayor/Council expenditures.
Anticipate needs, manage deadlines and provide backup support as required.
KEY COMPETENCIES
Political acumen and confidentiality; organization and priority management; written/verbal communication; customer service and relationship building; initiative; teamwork; adaptability and composure.
QUALIFICATIONS
Post-secondary education in office, business or local government administration, or equivalent education/experience.
Minimum 3 years progressively responsible senior/executive administrative experience.
Advanced Microsoft Office, Adobe Acrobat and electronic records skills.
Strong writing, proofreading, research, organization, judgment and interpersonal skills.
Municipal government, Council procedures, agenda/minute preparation and records management knowledge are assets.
Journal
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