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Executive Assistant

@ Express Employment Professionals

Toutes ses offres Site Web

Ottawa, Ontario

70k–87k $/anTemps pleinContrat3+ ans d’expérience
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Express Employment Professionals is hiring a bilingual Executive Assistant for a downtown non-profit client on a hybrid, full-time or contract basis. The role supports the VP, Partnerships & Development with calendars, committees, correspondence, reporting, travel and budget administration. Pay is $70,000 to $87,000 per year depending on experience.

Salaire :

70 000 $–87 000 $ par année

Responsabilités :

  • Provide executive administrative support to the VP, Partnerships & Development
  • Manage executive calendars, meetings and travel arrangements
  • Act as coordinator and secretary for committees and governance meetings
  • Draft, edit and coordinate correspondence, reports and presentations
  • Process travel claims, expenses and budget administration

Résumé des exigences :

  • 3 to 5 years of executive-level administrative support
  • Exceptional written and verbal English and French
  • Experience supporting senior executives and external partners
  • Advanced proficiency with Microsoft 365

Outils et compétences

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Teams
Source et dates

Site carrière / système de candidatures · careerpage

Date publiée par l’employeur
2026-11-04
Première détection par notre source
2026-11-05
Mise à jour du dossier source
2026-11-05

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauIntermédiaire
DomaineAdministration
Expérience3 an(s) et plus
Heures par semaine40 (estimé)
Horairejour
Déplacementsavion : modérés · route : minimes
Milieu de travailBureau
PositionSurtout assis
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish, French

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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Express Employment Professionals

Profil d’entreprise sauvegardé

Renseignements historiques provenant d’un profil The Jobs API sauvegardé (champs LinkedIn/Crunchbase). Ils ne sont pas vérifiés en temps réel; les chiffres peuvent avoir changé. Les valeurs manquantes restent inconnues.

To help as many people as possible find good jobs by helping as many clients as possible find good people.

Description complète de l’entreprise

Founded in 1983 and corporately headquartered in Oklahoma City, Express Employment International supports the Express Employment Professionals franchise and related brands. The Express franchise brand is an industry-leading, international staffing company with franchise locations across the U.S., Canada, South Africa, Australia and New Zealand. Express International boasts a team of more than 500 professionals in Oklahoma City, and a network of sales and support teams internationally. Express Employment Professionals, our flagship franchise, has more than 870 franchise locations and began franchising in 1985 to deliver staffing support and human resource services through a network of franchise office owners. Express helps people find good jobs and companies find good people, and offers a full range of employment solutions, including evaluation hire, temporary staffing, professional search, and human resources for businesses around the globe. Focusing on a wide range of positions, Express' long-term goal is to put a million people to work annually.

Abonnés LinkedIn
189 455
Personnes associées sur LinkedIn
14 384
Bureaux déclarés
  • 9701 Boardwalk Boulevard, Oklahoma City, OK 73162, US
Autres noms enregistrés
  • Express Employment International Headquarters
  • Express Employment International
Spécialités
  • professional
  • administrative
  • commercial
  • employment
  • jobs
  • staffing
  • personnel
  • career
  • hiring
  • workforce
  • placement
  • temporary
  • human resources
  • skilled trades
  • direct hire
  • light industrial
  • and office services
Le profil indique une agence de recrutement
Oui
Toutes ses offres Site Web

Founded in 1983 and corporately headquartered in Oklahoma City, Express Employment International supports the Express Employment Professionals franchise and related brands. The Express franchise brand is an industry-leading, international staffing company with franchise locations across the U.S., Canada, South Africa, Australia and New Zealand. Express International boasts a team of more than 500 professionals in…

ChampValeur
SecteurStaffing and Recruiting
Taille10,001+ employees
Siège socialOklahoma City, OK
Type d’organisationPrivately Held
Fondée en1983
Spécialitésprofessionaladministrativecommercialemploymentjobsstaffingpersonnelcareerhiringworkforce
Offres sur Jobsy364
LinkedInVoir la page
Description

Our client, a well-respected non-profit organization based in the downtown core, is looking for a seasoned Bilingual Executive Assistant to provide high-level support in a hybrid role.

Duties may include, but are not limited to:

  • Provide executive administrative support to the VP, Partnerships & Development, ensuring efficient day-to-day operations and timely follow-up on priorities
  • Act as Coordinator and Secretary for committees, working groups, and governance meetings by preparing agendas, recording and distributing minutes, and tracking decisions, action items, and deliverables
  • Manage executive calendars, meetings, conference calls, travel arrangements, and related logistics
  • Draft, edit, proofread, and coordinate correspondence, reports, presentations, contracts, and other executive documents
  • Maintain filing systems, databases, records, and confidential information while ensuring compliance with organizational policies and procedures
  • Monitor incoming correspondence, projects, and assignments, ensuring timely responses and completion of deliverables
  • Conduct research, compile reports, and gather data and statistics to support planning, reporting, and decision-making
  • Liaise and collaborate with internal departments, external partners, member institutions, government representatives, and other stakeholders on behalf of the Executive
  • Coordinate the preparation and submission of work plans, budgets, forecasts, financial reports, and other corporate documents
  • Process travel claims, expenses, invoices, and support budget monitoring and financial administration activities
  • Coordinate administrative support related to human resources activities, including staffing, performance management, and employee relations processes
  • Collaborate closely with other executive assistants and administrative staff to ensure seamless support, coverage, and alignment across the organization
  • Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment

Required skills and qualifications:

  • 3 to 5 years of experience providing executive-level administrative support, including managing complex calendars, coordinating competing priorities, and supporting senior leaders in a fast-paced environment
  • Exceptional written and verbal communication skills in both English and French
  • Experience interacting with and supporting senior executives, key stakeholders, and external partners
  • Proven ability to prepare, edit, and coordinate reports, correspondence, presentations, and other business documents with a high degree of accuracy and professionalism
  • Experience arranging domestic and international travel, including managing itineraries and logistics
  • Strong ability to establish, maintain, and improve administrative processes, procedures, and office practices
  • Experience supporting operational planning activities, including work plans, deliverable tracking, budget administration, and forecasting
  • Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams

Salary: $70,000 to $87,000 per year depending on experience

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

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