Executive Assistant - 58915

We are seeking an experienced and highly proactive Executive Assistant III to provide high-level administrative support to senior leadership within our Risk Management unit. Sitting onsite in downtown Toronto, this role plays a critical part in managing complex calendars, handling key internal and external communications (including regulatory bodies), and maintaining seamless daily operational workflows.

This high-visibility position offers an exceptional opportunity to network across multiple business lines in a collaborative team environment.

Location: Toronto, ON (5 days/week Onsite – TD Centre)
Position Type: Contract (2 Months, with possibility of extension or conversion)
Schedule: Monday – Friday, Core Business Hours (37.5 hours per week)

Advantages
High Visibility: Excellent exposure and networking opportunities across diverse business units and executive leaders.
Prime Downtown Location: Conveniently located in the heart of Toronto’s financial district at the TD Centre.
Collaborative Environment: Work alongside a supportive and close-knit team of 9 professionals.

Responsibilities
Calendar & Schedule Management: Dynamically manage complex schedules, prioritize conflicting meeting requests, and accurately schedule meetings across multiple internal and external stakeholders.
Executive Communication & Liaison: Handle daily electronic correspondence, filter emails, capture critical action items, and interface professionally with both internal leadership and external regulatory bodies (e.g., OSFI).
Information & File Organization: Maintain organized electronic filing systems, email archives, and documentation to ensure efficient record-keeping and information flow.
Administrative Operations: Execute day-to-day back-office administrative tasks, ensuring a high degree of accuracy and a strong sense of urgency.
Meeting Preparation: Assist with preparing agendas, taking notes/action items during meetings, and organizing relevant meeting materials.

Qualifications
Experience: 5+ years of dedicated Executive Assistant experience supporting VPs, SVPs, or senior executive leaders.
Technical Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Teams, OneNote, Word, Excel).
Industry Background: Previous administrative experience in a large banking or financial services environment is considered a strong asset.
Education: Post-secondary degree or diploma is an asset.
Work Ethic & Track Record: Demonstrated stability in past employment (candidates with excessive short-term contract hopping will not be considered).

Soft Skills & Competencies
Proactive & Detail-Oriented: Exceptional organizational skills with a strong sense of urgency and meticulous attention to detail.
Professionalism: High degree of discretion, punctuality, and a polished demeanor when interacting with executive stakeholders.
Agility: Ability to hit the ground running with minimal oversight in a fast-paced environment.

Summary
If you are interested in the Executive Assistant position, please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.