Executive Assistant and Office Manager

Executive Assistant & Office Manager

Bri-mor Developments | Calgary, Alberta

Employment Type: Full-time, On-site

Hours: 8:30 a.m. to 5:30 p.m.

Compensation: Competitive salary, annual bonus based on individual contribution and company performance and an annual $1,800 Health Spending Account.

Company Description

Bri-mor Developments is a Calgary-based, family-owned real estate development, investment and asset management company with over 35 years of experience in commercial and residential real estate.

Our portfolio spans a diverse range of properties and projects, including residential communities, rental housing, retail and commercial developments. Beyond real estate, we are actively engaged in community initiatives spanning education, affordable housing, and charitable and civic organizations. With all projects and initiatives at various stages, our work offers new challenges and opportunities to be involved in different aspects of the business and community, with no two days quite the same.

Our business is built on strong family values, integrity, long-term relationships and a commitment to community development. These values extend to our team, where many employees have been with Bri-mor for years. We offer a collaborative, close-knit workplace where people know one another, support each other and take pride in the work we do.

Role Description

We are looking for an experienced Executive Assistant & Office Manager to join our team. This position supports company executives, coordinates daily administrative activities and ensures the smooth operation of our office.

The ideal candidate enjoys working with people, takes ownership of their responsibilities and brings a positive, proactive approach to their work. They are organized, dependable and comfortable balancing multiple priorities while supporting a busy team.

Key Responsibilities

Executive & Administrative Support

• Manage executives' calendars, including scheduling meetings and appointments, coordinating with internal and external stakeholders and resolving scheduling conflicts.
• Manage incoming communications and correspondence, directing inquiries to the appropriate individuals.
• Track outstanding commitments, deadlines and follow-up items to ensure timely completion.
• Coordinate flights, hotels and other travel arrangements.
• Assist with coordinating executives' personal activities and appointments as required.
• Maintain organized physical and electronic records and filing systems.
• Handle confidential information with discretion and professionalism.

Office Management & Coordination

• Oversee daily office administration to ensure an organized and efficient workplace.
• Greet visitors and maintain a professional and welcoming office environment.
• Implement and maintain office procedures and administrative systems.
• Coordinate the company's IT services with an external provider.
• Maintain the Office Policy Book and related procedures.
• Purchase office supplies and coordinate general office requirements.
• Proactively address day-to-day administrative needs and identify opportunities to improve office efficiency.

Team & Organizational Support

• Liaise with staff, advisors, consultants and clients, maintaining positive and professional relationships.
• Coordinate team vacation schedules and maintain the office vacation calendar.
• Assist with employee onboarding and related administrative arrangements.
• Plan and organize company events and participation in conferences.

Qualifications

• Minimum 5 years of relevant experience in a senior administrative or Executive Assistant role.
• Familiarity with real estate development and asset management is considered an asset.
• Strong proficiency in Outlook and Word, with familiarity with Excel.
• Strong organizational and time management skills, with the ability to manage competing priorities.
• Excellent attention to detail and follow-through.
• Strong written, verbal and interpersonal communication skills.
• Ability to work independently, exercise sound judgment and solve problems.
• Comfortable working in a busy office environment and adapting to changing priorities.
• Comfortable using technology and learning new productivity tools.
• Warm, dependable and approachable, with a positive attitude, a resourceful approach to problem-solving and a genuine commitment to supporting colleagues and working collaboratively.