Executive Assistant, GAM

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What you'll be doing

CIBC Global Asset Management (CGAM) is one of Canada's largest asset management firms with approximately $398 billion in assets under management and possess over forty-five years of experience designing and implementing client solutions. We are leaders in providing a broad range of high-quality global investment management solutions to retail and institutional clients.

As an Executive Assistant, Global Asset Management, you'll provide proactive, high-quality administrative support to the Executive Vice President, Global Asset Management, and help enable the smooth day-to-day operations. You'll use sound judgment, discretion, and strong organizational skills to manage competing priorities, coordinate complex schedules, and support meetings, events, travel, and communications. You'll also prepare correspondence, presentations, and briefing materials, while anticipating needs and helping resolve issues before they affect business operations. Working closely with other support partners, you'll contribute to a collaborative team environment and help ensure a consistent, efficient experience for leaders, partners, and clients.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you'll be on-site full-time.

The expected annualized base salary range for this role is $63,000 to $82,100.

The base salary is determined by a variety of factors, including the candidate’s skills, experience, and job-related knowledge, as well as geographic location and specific business needs. Our compensation philosophy supports ongoing growth and development, enabling progression within the salary range as team members advance in their roles.

In addition to base pay, compensation for this role includes participation in an annual discretionary incentive or bonus program.

We are committed to providing fair, equitable, and competitive compensation opportunities for all employees and we encourage open conversations about compensation throughout the recruitment process.

How you'll succeed

• Executive support - Manage a complex calendar, shared mailboxes, meeting requests, and shifting priorities for the Executive Vice President. Anticipate scheduling conflicts, identify urgent matters, and help ensure the leader is prepared for meetings and commitments.
• Priority and action tracking Following up on decisions, deliverables, and deadlines for the EVP.
• Executive briefing - Daily or weekly briefing packs and meeting pre-reads, beyond general "briefing materials."
• Gatekeeping - Prioritizing access to the EVP and handling confidential or urgent requests.
• Meeting and event coordination - Organize management committee meetings, steering committee meetings, team sessions, off-sites, and client events. Prepare agendas and materials, support quorum and logistics, record minutes when required, and distribute documentation in a timely and organized manner.
• Travel and logistics management - Coordinate local, national, and international travel arrangements, including itineraries, accommodations, and related logistics. Monitor plans closely to ensure accuracy, efficiency, and alignment with applicable policies and guidelines.
• Administrative operations - Process expense reports, maintain organized electronic and physical filing systems, support invoice coding and general office administration, and help coordinate onboarding and offboarding activities. Maintain department information such as organizational charts, contact lists, and vacation tracking.
• Communication and documentation - Prepare and edit correspondence, memoranda, reports, presentations, and briefing materials using information gathered from multiple sources. Serve as a professional point of contact for internal and external partners, responding to inquiries and escalating issues when appropriate.
• Digital tools and AI - Using Microsoft 365 tools such as Teams and Copilot to improve how work gets done.
• Risk, controls and policy support - Apply knowledge of administrative policies, procedures, approval authorities, and control requirements to daily activities. Identify potential compliance, financial, or operational issues before they escalate; document and escalate exceptions appropriately; and provide practical policy guidance to leaders, employees, and administrative colleagues.
• Process improvement and digital enablement - Identify opportunities to simplify workflows, reduce manual effort, and improve accuracy, consistency, and service. Contribute to the design, testing, and implementation of administrative tools and processes. Use Microsoft 365, Copilot, Excel, and other digital tools to analyze information, summarize communications, prepare executive materials, and support more proactive administrative and operational decision-making.
• Collaboration and team support - Build strong relationships across business units, corporate partners, vendors, and the executive assistant team to support business priorities and improve coordination. Provide backup support to other Executive Assistants and contribute to process improvements that enhance team effectiveness.
• Financial services and regulatory expectations. Confidentiality of material non-public information and client data. Adherence to the Code of Conduct, privacy, and information-security policies. Complete any background or screening checks that are a condition of employment.

Who you are

• You have relevant experience. You bring 3-5 years of experience in an administrative or professional support role in a complex, fast-paced environment. You're comfortable managing multiple priorities and supporting senior leaders with accuracy and professionalism.
• You know that details matter. You have strong organizational skills and a high level of attention to detail. You can manage competing deadlines, adapt to changing priorities, and maintain a high standard of quality in your work.
• You're passionate about people. You build strong working relationships and communicate with professionalism, courtesy, and confidence. You know how to work effectively with leaders, colleagues, clients, and external partners.
• You act like an owner. You use sound judgment, discretion, and diplomacy when handling sensitive information and managing executive priorities. You work well independently, take initiative, and stay calm when navigating ambiguity.
• You can demonstrate experience in Microsoft Office, including Outlook, Word, Excel, and PowerPoint. It’s an asset if you have experience with tools such as Visio, Tableau, Salesforce, or similar business applications as well as expense/invoices, travel, and Get IT platforms.
• You have a degree/diploma in a related field, or an equivalent combination of education and relevant work experience.
• You live your values. You bring high standards, genuine care to your relationships, and want to grow with an employer that shares your values and brings out your best.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).

• We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-141 Bay, 18th Floor

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Decision Making, Event Management, Multitasking, Office Administration, Organizational Efficiency, Travel Coordination