Legal Administrative Assistant - Corporate

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

Our Vancouver office is seeking an intermediate-level, energetic, detail-oriented and highly organized Legal Administrative Assistant to join our fast-paced Corporate department on an 18-month contract.

As a key member of the team, the successful candidate will provide comprehensive administrative support to a number of professionals while managing a variety of confidential and time-sensitive matters.

The successful candidate will possess strong organizational and communication skills, exceptional attention to detail, and the ability to effectively manage multiple priorities in a dynamic environment. While guidance and direction will be available when needed, most tasks will be performed independently, making this an excellent opportunity for a proactive and resourceful individual who thrives in a collaborative, fast-paced environment.

RESPONSIBILITIES

• Provide administrative and legal support to corporate lawyers, exercising initiative and judgment to facilitate the efficient flow of work and proactively following up on outstanding matters.
• Prepare, revise, format and file legal documents, correspondence, letters, memoranda and other materials based on precedents, instructions, dictation or independent drafting for review.
• Manage calendars, appointments, bring-forward systems and deadlines to ensure important dates and commitments are monitored and met.
• Liaise with clients, lawyers, and other internal and external contacts, and respond to or redirect routine correspondence and inquiries as appropriate.
• Create, organize, monitor and maintain client files, including opening and closing files, scanning, photocopying, filing, coordinating signatures and closing documents and other records management activities.
• Coordinate billing and accounting matters, including docketing, billing and other related administrative tasks.
• Prepare and submit expense reports for professionals, including organizing receipts and supporting documentation.
• Conduct LTSA, BC Registries and other searches as required.
• Prepare reports, summaries, and close books, including gathering, organizing, analyzing and summarizing information and data as required.
• Provide general administrative support and proactively identify opportunities to assist lawyers and other professionals with day-to-day administrative requirements.

QUALIFICATIONS

• Administrative Assistant or Legal Administrative Assistant Diploma, coupled with a minimum of three years of legal administrative assistant experience;
• Demonstrated commitment to providing responsive, professional and courteous service to clients;
• Ability to produce a high volume of accurate, high-quality work while meeting tight deadlines;
• Ability to remain organized and effective while managing competing demands in a fast-paced environment;
• Sound judgment and discretion when handling confidential and sensitive information;
• Strong problem-solving skills, with the ability to establish priorities and adapt to changing or emerging demands;
• Excellent organizational, coordination and time-management skills;
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment;
• Excellent interpersonal skills and the ability to build effective working relationships with professionals, colleagues, clients and other stakeholders;
• Strong written and verbal communication skills;
• Excellent grammar, spelling, proofreading and attention to detail;
• Advanced proficiency with Microsoft Office Suite, particularly Word, Outlook, PowerPoint and Excel; and
• Ability to manage multiple assignments and priorities simultaneously while maintaining accuracy and meeting deadlines.

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $60,000 to $73,500. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.