Mail and Supply Clerk

← Back to search results

Apply By: Thursday, November 26, 2026 11:59 pm EST

Mail and Supply Clerk

Job ID:

248082

Posting status:

Open

Organization:

Ministry of Public and Business Service Delivery and Procurement

Division:

ServiceOntario - Business Experience and Registries Services

City:

Thunder Bay

Position(s) language:

English

Job term:

1 Permanent

Job code:

51206 - Clerk 4 Supply

Salary:

$25.39 - $28.12 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Apply now

Accessibility support

Bring your skills and play a key role in inventory control in Thunder Bay!

Who we are:
Our branch is responsible for registering all vital events in Ontario, including births, marriages, deaths, stillbirths, adoptions, and name changes, and ensuring the accurate and secure stewardship of these essential records. We also produce vital event certificates and certified copies of registrations. This impactful work allows us to connect with Ontarians through key milestones of their lives. Our commitment is to provide reliable and efficient services to the residents of Ontario, safeguarding the integrity of vital event registration records.

What we offer:
• Impactful work: contribute to the effective administration of vital events that affect the lives of all Ontarians and Canadians;
• Supportive and inclusive work environment: to ensure you feel welcome and are successful in the role;
• A professional work culture.

About the job

Although every day will look different, you will:
• manage all incoming and outgoing mail and courier.
• handle highly confidential documents.
• prepare documentation for shipments, trace, and address shipment issues with clients.
• maintain office supply inventory by ordering, receiving and distributing supplies.
• maintain files (electronic or paper), records, and the supply inventory control system.
• operate mail processing equipment.
• contact customers via telephone to sort out delivery and mailing issues.

Important notes for this position:

• This position requires working in both a warehouse and office setting and requires lifting and carrying heavy boxes, moving heavy handcarts and dollies, and using a pallet jack to move products.
• This position requires standing or sitting in close proximity to mail machines.

What you bring to the team

Mail and supply management knowledge:

You have:
• an understanding of maintaining confidentiality while handling sensitive documents and products.
• knowledge of administrative and mail distribution systems and practices.
• an understanding of stock keeping and supply monitoring practices.
• knowledge of inventory and record management practices.
• an understanding and are able to follow relevant Canada Post regulations and mail/courier procedures to process mail

Analytical and communication skills:

You can:
• analyze and direct incoming and outgoing mail.
• evaluate and organize the stockroom space.
• identify discrepancies and follow up on issues.
• communicate effectively with staff and clients.

Computer and other essential skills:

You have:
• knowledge and experience with computer software such as email, word-processing software, spreadsheets, internet and courier tracking systems.
• the ability to work in a team environment with strict timelines.
• the ability to acquire and apply knowledge of scanners, mail machines and printers.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• many employee networks offering support for and education about underrepresented groups

This role comes with a comprehensive compensation and benefits package that includes:
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services

Additional information:

Apply by:

Thursday, November 26, 2026 11:59 pm EST

Position details:

• 1 English Permanent - Full Time, 189 Red River Rd, Thunder Bay, North Region, Criminal Record and Judicial Matters Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 4.7

Category:

Administrative and Support Services

Posted on:

Thursday, November 12, 2026

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• N-MG-248082/26

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together