Office Coordinator - Administrative Officer 1 (Temporary Full-Time) McGill Centre - 175047

Open to the Public

Office Coordinator

Administrative Officer 1

Health PEI

Location – McGill Centre, Charlottetown

Full-Time (100%) Temporary (IUOE) Position

(Commencing Immediately Until March 2027 With Possibility of Extension)

Are you ready to make meaningful connections and drive impact in a growing healthcare organization? At Health PEI, we offer more than a job - we’re inviting you to join a dynamic workplace committed to creating meaningful changes. From hospitals to community care and beyond, you’ll play a pivotal role in attracting top-tier health professionals and building a workforce that supports the evolving needs of Prince Edward Island. With access to training and development resources, leadership opportunities, and a collaborative environment, this is your chance to thrive while making a real difference in the lives of others. If you’re passionate about shaping the future of healthcare, we want to hear from you.

Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better more inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.

The purpose of this position is to provide senior secretarial and administrative support to the Program Manager and management team. The incumbent of this position will assist in the general and operational management of the clinic and is responsible for ensuring the smooth and efficient operation of a Community Mental Health clinic with appropriate input into personnel issues as requested by the program manager, personnel issues, payroll duties, budgetary responsibilities, statistical information, committee representation, staff development and supervision of administrative support.

Duties will include:

• Provide administrative support and assist the Program Manager with day-to-day management of the clinic;
• Ensures, in the absence of the Program Manager, that matters requiring immediate attention are referred to the delegated person of authority.
• Provide leadership and supervision to administrative support staff;
• Edit and type letters, correspondence, reports, and other documentation including highly confidential matters;
• Complete required HR forms for manager’s signature;
• Prepare accounts payable requisitions/invoices and process payments for goods and services purchased;
• Responsible for entering payroll and processing in-province travel forms;
• Keeping statistical information and preforming audits to ensure proper workflow;
• Responsible for the management of all client and personnel records for the clinic in both paper and electronic form;
• Schedule and coordinate Open Access Clinic staff;
• Assist manager with the application and administration of Collective Agreements (PEINU, UPSE, IUOE);
• Other duties as required.

Minimum Qualifications:

• Successful completion of a recognized business education/office administration program supplemented by extensive experience at a senior administrative level is required;
• Supervisory experience is required;
• Must have excellent organizational, time management, interpersonal communication and leadership skills;
• Proficiency in the use of word processing, spreadsheets, payroll, e-mail and financial information systems;
• Knowledge of other computer programs such as Outlook, Zoom, Presentations and Excel;
• A good previous work and attendance record is required;
• Knowledge of medical terminology is required.

Other Qualifications:

• Experience working with PeopleSoft, Oracle, CIS, Telus EMR, and/or ISM would be considered an asset.
• Working knowledge of the PEI Mental Health Act and Provincial Mental Health Services would be considered an asset.
• Experience dealing with, or knowledge of, the Health Sector Collective Agreements would be considered an asset.

Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. The successful candidate will be the only individual receiving written notification of competition results. The Notification of Successful Candidates list posted on the Employment Opportunity board will serve to inform all other applicants of competition results.

Salary Range: $29.53 – $35.21 per hour
Bi-Weekly Hours: 75 Hours Bi-Weekly / Days / Monday – Friday / Evenings & Weekends as Required
Posting Id: 175047-0926MCTI
Closing Date: Thursday November 26, 2026 at 4:00pm

Where possible, submitting an electronic resume or job application is preferred. Otherwise, applications may be submitted by mail to the PEI Public Service Commission at either P.O. Box 2000, Charlottetown, PE C1A 7N8, or c/o ACCESS PEI/ACCÈS Î.-P.-É., 120 Heather Moyse Drive, Summerside, PE C1N 5L2. Applications may also be sent by fax to (902) 368-4383 or (902) 888-8083. As receipt of faxed applications cannot be guaranteed, applicants are encouraged to confirm receipt by telephone or in person prior to the closing date. Please ensure the appropriate Job Posting ID number is included on all application materials. Applications may be submitted online, and application forms may be obtained at www.jobspei.ca, any ACCESS PEI/ACCÈS Î.-P.-É. location, PEI Government office, Regional Services Centre, or by telephone at (902) 368-4080 or (902) 888-8013.