Connexion Inscription gratuite
Postuler

Publié il y a 26 jours

Office Manager

@ Aplin

Toutes ses offres Site Web

Calgary, Alberta

Temps plein5+ ans d’expérience
Postuler
SIGNAUX

En bref

Aplin is hiring a full-time Office Manager for a growing Calgary-based outdoor company, reporting directly to the CEO. The role runs day-to-day office operations, including insurance administration, AP/AR processing, executive support and reception. Candidates need 5+ years of office management or bookkeeping experience.

Responsabilités :

  • Coordinate insurance administration and renewals
  • Manage AP/AR, bank feeds and reconciliations
  • Manage the CEO's calendar, inbox and leadership meetings
  • Welcome clients and visitors, manage calls and triage emails

Résumé des exigences :

  • 5+ years in office management, administration or bookkeeping
  • Experience with AP/AR processing and invoice entry
  • Familiarity with Dext, QuickBooks or similar tools
  • Experience with Google Workspace
  • HR administration experience is an asset

Outils et compétences

DextQuickBooksGoogle Workspace
Source et dates

Site carrière / système de candidatures · careerpage

Date publiée par l’employeur
2026-10-13
Première détection par notre source
2026-10-11
Mise à jour du dossier source
2026-10-13

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauIntermédiaire
DomaineAdministration
Expérience5 an(s) et plus
Heures par semaine40 (estimé)
Déplacementsavion : aucun · route : aucun
Milieu de travailBureau, Chez les clients
PositionAssis et debout
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

Postuler
ChampValeur
Offres sur Jobsy843
Description

To Apply for this Job Click Here

Are you an experienced and organized office manager who spends their off days in the mountains? We’re partnering with a growing Calgary based outdoor company to bring on a full-time officer manager. The role is responsible for keeping the day-to-day operations of the office running smoothly and efficiently.

Reporting directly to the CEO, this role oversees office administration, finance data entry, AP/AR processing, executive support, and reception. The ideal candidate is proactive, highly organized, and someone who naturally identifies gaps, follows up on loose ends, and takes initiative to get things done.

Key Responsibilities

  • Coordinate insurance administration, including renewals, updates, driver additions, and premium changes.
  • Prepare onboarding documentation and coordinate new hire setup and support benefits administration.
  • Assist with planning and coordinating team events.
  • Manage the CEO’s calendar and inbox.
  • Gather agenda items and coordinate materials for leadership meetings, town halls, and quarterly off-site events.
  • Prepare presentations and meeting materials.
  • Monitor accounts receivable and track incoming payments through banking and POS systems.
  • Maintain the accounts payable ledger and communicate with vendors.
  • Prepare the weekly AP run for review and approval.
  • Follow up on missing receipts, clear bank feeds, and reconcile statements.
  • Welcome approximately 3–5 clients and visitors per day.
  • Manage inbound calls and direct inquiries appropriately.
  • Monitor and triage inbound emails, responding, routing, or escalating as required.

Qualifications & Experience

  • 5+ years of experience in office management, administration, bookkeeping, or a related role.
  • Experience with AP/AR processing, invoice entry, and expense management.
  • Familiarity with Dext, QuickBooks, or similar accounting tools.
  • Experience with Google Workspace, including Drive, Calendar, Gmail, Docs, and Sheets.
  • HR administration experience is considered an asset.
  • Experience managing multiple vendors, contracts, renewals, and administrative deadlines simultaneously.
  • Someone who loves the outoor lifestyle!

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

To Apply for this Job Click Here

Emplois semblables

  • Office Manager

    Alberta
    HybrideTemps partiel

    Camp Tamarack Association

    Candidates need office administration or operations experience, strong organization and accuracy, and clear written communication. They should be comfortable learning software and spreadsheets and should work proactively with families and partners.

    Campwise, Asana, Outlook, Excel, OneDrive, ConnectTeam

  • Office Manager

    Alberta
    Temporaire

    Robert Half

    5+ ansCandidates need at least 5 years of office management, operations or related leadership experience. They need working knowledge of invoicing, accounts payable and bookkeeping, plus proficiency in QuickBooks Online and CRM systems.

    QuickBooks Online, CRM systems

    Office Manager

    Calgary, AB
    Temporaire

    Robert Half

    7+ ansCandidates need at least 7 years in office management, payroll and HR support, plus strong payroll and employment standards knowledge. Proficiency in Microsoft Office and strong organizational and communication skills are also required.

    Microsoft Word, Microsoft Excel, Microsoft Outlook, Payroll systems

  • Office Manager

    Edmonton, AB
    53k–63k $/anSur place

    Long View Systems

    5+ ansCandidates need five or more years of progressive office management, facilities, hospitality, or events experience. Strong customer service, communication, organization, and problem-solving skills are required, with health and safety experience and a business or facilities diploma as assets.

  • Office manager

    Sherwood Park, AB

    Johnson Controls

    3+ ansCandidates need 3+ years in office administration, facilities or office management, with manufacturing experience preferred. They must be organized, self-directed, comfortable managing several sites, and strong with people.

    Office administration, Onboarding, Logistics, Inspection, Cleaning, Process improvement

  • Office Manager

    Grande Prairie, AB

    The Agency | A Two Twelve Company

    5+ ans5+ gestionCandidates need at least five years of supervisory experience and strong organizational, communication and time management skills. A high school diploma is required, with a business administration degree preferred.

    Administrative support, Recruit employees, Manage personnel, Coaching, Office administration, Scheduling

  • Office Manager

    Calgary, AB
    Temps plein

    Aplin

    Candidates need prior office management, accounting or HR experience in a law firm, strong trust accounting knowledge under Law Society of Alberta rules, and proficiency in Unity and Microsoft Office. Strong organization, communication and leadership skills are also required.

    Unity, Microsoft Office

  • Office Manager | West Edmonton Mall

    Edmonton, AB
    Temps partiel

    Cactus Club Cafe West Edmonton

    Cactus Club Cafe West Edmonton needs candidates who prioritize tasks, are confident with numbers, and are reliable with cash and transactions. They must be proficient in Microsoft Office and Google Suite and communicate well in writing and verbally.

    Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Google Suite

Lieux et modes de travail

Lieux

Tout le CanadaTélétravail · Hybride · Sur place · Sur le terrain

Astuce : ajoutez le télétravail pour élargir la recherche.

Exclure des lieux

Mode de travail

Offres de cette entreprise dans les résultats

Voici les offres de cette entreprise chargées dans votre recherche. Elle peut avoir d’autres postes ouverts.