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Property Administrator - Co-op Housing Community

@ Precise Properties Inc

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Mississauga, Ontario

Temps plein
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Precise Properties Inc is hiring a full-time Property Administrator for a co-op housing community. The role handles office administration, resident relations and financial tasks such as deposits, housing charge calculations and arrears notices. The posting states a salary of $38-45K per year, Monday to Friday schedule of 40 hours, with one evening board meeting per month and a weekly late-night open office from 11 am to 7 pm.

Responsabilités :

  • Run office administration and systems, reception and mail
  • Handle resident inquiries and prepare members' meeting materials
  • Calculate housing charges, deposits and arrears notices
  • Process applications, move-ins and move-outs

Résumé des exigences :

  • Strong people, administrative and organizational skills
  • Self-directed, friendly and approachable
  • Experience in residential housing administration is an asset
  • Skill with accounting-related software is an asset

Outils et compétences

Accounting software
Source et dates

Type de source non vérifié · apify-linkedin

Date publiée par l’employeur
Non fourni
Première détection par notre source
2026-11-15
Mise à jour du dossier source
2026-11-15

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

Détails du poste

NiveauDébutant
DomaineAdministration
Heures par semaine40
Horairejour, soir
Déplacementsavion : aucun · route : aucun
Milieu de travailBureau
PositionAssis et debout
Exigences physiquesphysique faible · ordinateur élevé
LanguesEnglish

Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.

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Precise Properties Inc

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ChampValeur
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Description
Immediate opening!

Working in property management is a secure, stable, challenging, and rewarding career for individuals who like to work hard, keep busy, and solve problems.

The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding creative solutions for everyday issues.

  • We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful, and approachable.
  • Candidate must have strong people, administrative, and organizational skills.
  • Salary range is $38-45K per year. The candidate must be comfortable providing services to diverse communities.

This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one evening board meeting per month and one late-night open office (11 am to 7 pm) per week is required. Staff will be given time off in exchange for any additional hours worked for Board meetings.

The role of the Property Administrator is to act as:

  • The agent of the management team.
  • Resource person for the management team, other staff, committees, and clients/visitors.
  • The first point of contact for residents and to work with the management team in:
    • Setting objectives, goals, by-laws, and management procedures.
  • Make sure that these and other basic controls are in place and are followed.
  • The Administrator carries out this role in three major areas of responsibility. They are:
    • Financial management.
    • Resident relations.
    • Office and administrative management.
The following are the tasks for which the Administrator is responsible:

Office Administration And Routines

  • The Administrator is responsible for the efficient administration of the office and its systems.
  • Make credit union and/or bank deposits.
  • Control the petty cash system.
  • Producing and circulating reports, minutes, agendas, and other documents when needed.
  • Make room bookings for members.
  • Personal use of the meeting room.
  • Order office supplies.
  • Organize re-cycling of office paper.
  • Handle deliveries and mail.
  • Handle reception and telephone during open office hours.
  • Take recorded telephone messages and pass them to the appropriate person.
  • Maintain parking records in the office and on-call book. Assign parking spaces to members.
  • Administer the Parking By-law.
  • Send notices of late payments, arrears, NSF cheques, and reminders of payments due.
  • Setting up a complete filing system for all records, documents, and minutes.
  • Circulating reports, minutes, agendas, and other documents when needed.
  • Inquiries, applicants, and new members.
  • Reply to inquiries and receive application forms.
  • Photocopy applications, move-in kits, by-laws, and other information for applicants or new members.
  • Help to organize information sessions and prepare materials for interviews.
  • Process applications.
  • Follow co-op procedures in coordinating move-out and move-in.
  • Support the membership committee.
  • Contact utility companies when occupants move out and new members move in
  • Process the move-out charges and details.

Members/Tenants

  • Reply to members.
  • Inquiries and concerns and refer them to the staff person who can respond to them.
  • Work with the manager to prepare and deliver material for members' meetings.
  • Work with the manager to prepare for members' meetings.
  • Work with the manager to review annual applications for housing charge assistance and calculate housing charges.
  • Send notices of housing charge changes and other notices as the manager directs.

Financial

  • Prepare cheque requisitions and cut cheques.
  • Making all deposits on time.
  • Controlling the petty cash system.
  • Reviewing financial statements.
  • Giving members notice of changes to housing charges.
  • Issuing late payments, arrears, and N.S.F. notices.
  • Calculating housing charges and adjustments.
  • Reviewing applications for subsidy and conducting annual income verification.
  • Maintaining external, internal, and subsidy waiting lists.
  • Setting up confidential files for households receiving subsidies.

No phone calls, please. We thank all interested candidates, however only applicants selected for an interview will be contacted.

Qualifications And Skills

  • Experience with residential housing administration is an asset.
  • Being skilled at using accounting-related computer software is an asset.
  • The capacity to provide professional, kind, caring customer service is an asset.
  • A positive, helpful, friendly attitude is an asset.

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