Reporting Coordinator

Job Title: Reporting Coordinator

Reports to: Reporting Manager

Location: Lindsay, Ontario (in-person)

Salary: $55,000

New Vacancy

Who We Are:

Join an organization that's making an impact in rural, remote, and Indigenous communities

Ampere (formerly the Pinnguaq Association) isn't just another non-profit. We're an award-winning catalyst for change, activating opportunities for people of all ages in rural, remote, and Indigenous communities to unlock their potential through STEAM (Science, Technology, Engineering, Art, and Math). Through our partnerships with communities, businesses, and technology creators, we co-design and deliver culturally responsive tools, resources, curriculums, and world-class programming across the country. We believe the best education doesn't feel like work, it feels like discovery.

From our roots in Pangnirtung, Nunavut, we've grown to operate Makerspace and Skills Hubs in Iqaluit (Nunavut), Bathurst (New Brunswick), and the Kawartha Lakes (Ontario), while collaborating with partners nationwide. Our Lifecycle approach ensures that we're with learners at every age and every stage of life, and our mission-driven model ensures that 100% of social enterprise proceeds sustain programs that benefit communities we serve. Your work here directly changes lives. If you're passionate about making a tangible difference, this is where you belong.

Why Join us?

• Mission-driven impact – Contribute to meaningful work that supports communities and promotes digital inclusion across Canada.
• Enjoy the flexibility to maintain a healthy work-life balance with schedules that fit your lifestyle.
• Comprehensive benefits – Access a robust benefits package designed to support your health and wellness.
• Pension Plan – Plan for your future with a competitive pension plan.
• Wellness Perks –Take advantage of wellness initiatives that promote your physical and mental well-being.

Job Summary:

Under the supervision of the Reporting Manager, the Reporting Coordinator is responsible for compiling raw program and project data into clear, accurate, and submission-ready reports. This position takes data gathered from Program Managers, Delivery staff, Finance, and evaluation tools, and turns it into well-formatted reports for internal use and for funder, donor, and partner submission. The Reporting Coordinator does not have final sign-off authority, all reports are reviewed and approved by the Director of Program Operations and Impact prior to submission.

Responsibilities:

Report Preparation & Data Compilation

• Take raw quantitative and qualitative program data and compile it into complete, accurate draft reports for internal use and funder/donor/partner submission.
• Populate report templates and trackers.
• Write first drafts of narrative report sections, translating raw notes and data into clear, accurate reporting language.
• Incorporate photos and testimonials collected from project teams into reports.
• Format, proofread, and quality-check reports for accuracy, consistency, and completeness, and submit completed drafts to the Director of Program Operations and Impact for review and approval.
• Support the tracking of reporting deadlines and milestones across all active projects (40+ per year on average), flagging upcoming due dates to the Director and relevant program staff.
• Incorporate revisions and feedback from the Director of Program Operations and Impact and other prior to final submission.

Data & Systems Management

• Maintain and update project data sets to ensure deliverables are captured and current.
• Assist in data collection by liaising with project managers to gather relevant data, photos, and testimonials for reporting purposes.
• Perform basic quality assurance checks on incoming data to flag gaps, inconsistencies, or missing information before it is compiled into a report.

Cross-Team Coordination

• Work closely with the Delivery Operations team, including the Delivery Operations Program Manager
• Attend funder meetings as needed to provide deliverable updates and understand reporting requirements and obligations.
• Serve as a day-to-day point of contact for report status questions, routing final decisions and approvals to the Reporting Manager and/or Director of Program Operations and Impact.

Evaluation & Administrative Support

• Support evaluation activities as needed, including data cleaning, survey input, and other reporting-related tasks.
• Assist program staff with reporting input as required.
• Provide general administrative support to the reporting and evaluation function as needed.
• Support the rollout of new reporting templates and protocols developed by the Director of Program Operations and Impact.
• Maintain organized records of received project data and milestones to support reporting.
• Support report submissions by email and funder portals as needed.

Attributes and Qualifications:

Equal consideration will be given to non-academic skills and experiences of candidates.

• Post-secondary education in a related field (e.g., communications, business, social sciences) or equivalent experience.
• 1-3 years of experience in reporting, data coordination, program administration, or a similar role.
• Strong written communication skills, with the ability to translate raw data into clear, accurate reporting language.
• Highly organized and detail-oriented, with the ability to manage multiple reports and deadlines at once.
• Comfortable working with spreadsheets and data tools (e.g., Google Sheets, Excel); experience with Monday.com or Donor Perfect is an asset.
• Familiarity with TPON, EOIS-CaMS, GCOS, or similar funder/grant reporting systems is an asset.
• Ability to work collaboratively across teams and gather information from multiple stakeholders.
• Experience working with rural, remote, Indigenous, or other communities is an asset.

Ampere prioritizes the safety of our employees and the community members we work with, because of this we may require both new hires and current team members , if 18 or older, to undergo a Vulnerable Sector Screening (VSS) or Criminal Record Checks. The approval for acceptance of a Police Check lies with our Human Resource Team and Management. To ensure up-to-date documentation, please ensure it has not been over six months since the date of completion of the Police Check you are submitting. The expense for the Police Check falls on the individual, not the company, if there are any concerns regarding this please speak to the Human Resource Team. Additionally, please confirm you're completing the Police Check in the correct region.

Ampere strongly believes in fostering diversity within the communities we serve. We welcome those who would contribute to the further diversification of our staff including, but not limited to, Indigenous people, women, visible minorities, persons with disabilities and persons of any sexual orientation or gender identity.

Ampere is committed to developing inclusive, barrier-free recruitment and selection processes and work environments. Please inform us should accommodation be required at any point in the recruitment process. We do not use AI or automated systems to screen or evaluate job applicants. Every application is reviewed by a member of our hiring team to ensure a fair and human-centered

selection process.